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Aquatics

Texas A&M Natatorium
202 Student Recreation Center
College Station, TX 77843

979.845.7826

Aquatics Parking (TAMU)

Texas A&M University (TAMU) requires parking permits to park on campus, however those associated with our event are able to park in the following lots for free outside of the Student Recreation Center/Natatorium.
This free parking is only good on October 19 & 20, 2018.

  • Cars: 100E, 100F, 100G & 100J
  • Buses: 100J

Please see the Map of Events for locations. Parking outside of these lots may require payment or you may run the risk of being ticketed by TAMU.

Bocce

College Station Veterans Park
3101 Harvey Road
College Station, TX 77845

Golf

Briarcrest Country Club
1929 Country Club Drive
Bryan, TX 77802

979.776.1489

Softball

College Station Veterans Park
3101 Harvey Road
College Station, TX 77845

Athlete Village and Wellness Park

The Brazos Center
3232 Briarcrest Dr
Bryan, TX 77802

979.776.1489

Opening Ceremony and Celebration Dance

Veterans Park and Athletic Complex
3101 Harvey Rd
College Station, TX 77845

Team Registration and Coaches Meeting

The Brazos Center
3232 Briarcrest Dr
Bryan, TX 77802

Police

Emergency: 911

College Station Police Department: 979.764.3600

Texas A&M University Police Department: 979.845.2345

Hospital

College Station Medical Center
1604 Rock Prairie Road
College Station, TX 77845

979.764.5100

Command Center

512.461.0481


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It is our pleasure to welcome your delegation to the 2018 Special Olympics Texas Fall Classic. On behalf of the Games Organizing Committee and SOTX staff, we extend our sincerest thanks to the many volunteers and sponsors who make this event possible. Most importantly, we would like to take this opportunity to thank each of you. Without your passion, commitment and dedication to the mission of Special Olympics Texas and our athletes, we would not be here celebrating the best that sport has to offer.


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Fall Classic Registration

It is important every participant take the time to review this entire guide before you leave for the 2018 Fall Classic in Bryan/College Station. If you have any questions or problems, please immediately contact your area office or the Support Services Office. Your contact at the Support Services Office is Sarah Haines, Senior Director of Connectivity (shaines@sotx.org, or 512.835.9873), or Molly Kuchar (mkuchar@sotx.org, or 512.491.2940). Do not wait until registration onsite. It is expected that all Heads of Delegation share this information with their delegation. Hard copies of this guide will not be available onsite. It is encouraged you print this out and bring with you to the games. We look forward to seeing you at the 2018 Fall Classic. For continued updates about Fall Classic and Special Olympics Texas, follow us on online or your phone.

Just text “fallclassic” to 888777 for news and alerts.

Facebook

@specialolympicstx

Twitter

@SOTexas

Instagram

@specialolympicstx

YouTube

specialolympicstexas

Before Leaving for Fall Classic

We urge each delegation, before leaving for the Games, to double-check for the following:

  1. Payment for unpaid registration fees
    (Payment can be arranged before Games by contacting Danny Bekker at 512.491.2950 or at dbekker@sotx.org)
  2. Required sports equipment and regulation uniforms
  3. Athlete medication as required and medical insurance information/forms
  4. Copies of entry forms
  5. Every delegation volunteer must go through the Class A Volunteer registration process before arriving at Games. That means every Head of Delegation, coach, chaperone, coaching staff member, bus driver, and Unified Sports partner must have a current signed Class A Form on file in the chapter office, and must have a completed General Orientation and Protective Behaviors. Every competing Unified Sports partner must also have a current, signed Unified Sports Partner Form on file in the chapter office. Each delegation must have a Head Coach, certified in that sport by SOTX, in order to attend Games in that sport. Team sports (example:softball) must have a certified coach per team.
  6. Printed copy of the Fall Classic Guide.

What You Need to Bring

Although we would like each participant to bring only the essential clothing and supplies, there are a few items that each participant should bring with them:

  1. Sunscreen, caps, visors and lightweight long-sleeve shirts to provide protection from the sun
  2. Toothbrush and toothpaste
  3. Soap and shampoo
  4. Clean change of clothes for each day
  5. One nice outfit for the dance
  6. Athletic shorts, jerseys, shoes or other appropriate sports attire (blue jeans are not acceptable for competition)
  7. At least three pairs of sweat socks
  8. Alarm clock
  9. Combs, brushes, sleepwear and other needed personal items
  10. Clothes hangers
  11. Any needed medication
  12. Water bottles
  13. Rain gear for wet weather

Make sure the participants have their personal items clearly marked. Please be aware that athletes must wear the appropriate footwear and uniform/clothing as allowed by the National Governing Body, Special Olympics Sports Rules and the Special Olympics Texas Information Guide. This will enable your athletes to compete to the fullest extent possible. Competitors who violate this rule will be disqualified.

15-Passenger Van Policy

We continue to share communication with you regarding the dangers of 15-passenger vans and Special Olympics, Inc.’s (SOI) policy regarding the use of 15-passenger vans to transport Special Olympics athletes, coaches and volunteers to and from Special Olympics events. Special Olympics Texas has developed the policy statement below in response to SOI’s directive.

Special Olympics Texas (SOTX) volunteers/delegations that use SOTX’s name to solicit funds or use SOTX’s federal tax identification number are prohibited from using 15-passenger vans to transport athletes or other individuals to and from SOTX events. SOTX strongly discourages volunteers/delegations that do not use SOTX’s name to solicit funds or do not use SOTX’s federal tax identification number (3rd Party organizations) from using 15-passenger vans as transportation to or from SOTX activities/events.

SOTX recognizes that it is up to each 3rd Party organization to decide whether or not they will use 15-passenger vans. If a 3rd Party organization still uses a 15-passenger van as transportation to a SOTX event, the organization must certify that they do NOT use SOTX’s name to solicit funds or use SOTX’s federal tax identification number, and they also understand and certify that:

  1. Anyone operating a 15-passenger van, owned by the 3rd Party organization for the purpose of transporting SOTX athletes or other persons to or from SOTX activities, is acting as the employee or volunteer of the organization and not on behalf of SOTX.
  2. The driver’s operation of the 15-passenger van will be considered to be in the course and scope of the driver’s employment or volunteer responsibilities for the 3rd Party organization, and not for or on behalf of SOTX.
  3. 3rd Party organizations that operate 15-passenger vans should comply with the applicable safety standards promulgated by the National Highway Traffic Safety Administration (NHTSA).
  4. SOTX must have on file an executed 15-Passenger Van Transportation Certification Form from the 3rd Party organization.
  5. All approved 3rd Party organizations must display a SOTX tag/identification on the vehicle’s rear-view window, when attending a SOTX training and/or event.

Any volunteer/delegation which does not have a 15-Passenger Van Transportation Certification Form on file with SOTX, and who uses a 15-passenger van as transportation to an official SOTX activity (training, competition, special event, etc.), will receive a warning/citation for the first infraction. A second infraction will result in the volunteer and/or delegation of athletes not being allowed to participate in the SOTX activity/competition. This restriction includes activities/events/trainings/competitions at all levels of the organization: local, area and state/chapter. Coaches who violate this policy will be subject to sanctions (Page E-4 of the SOTX Information Guide).

Registration and Check-In Procedure

Registration will be held on Thursday, October 18, 2018 from 3:00 p.m. to 6:30 p.m., and will resume immediately after the coaches meeting for one hour. We encourage delegations to register between 3:00 p.m. and 6:30 p.m. Registration, the general coaches meeting, and sports-specific breakout meetings will take place at the Brazos Center.

Late registrations are discouraged. Any teams wishing to register on Friday can do so only with prior approval from the Director of Competition and Games.

Teams should check into their hotels prior to registration. Each Head of Delegation must complete a delegation contact form with cell phone numbers for the HOD and each head coach. This information is very important in the event of an emergency.

Important

The key to a successful event is correct information : name, gender, age, event code and entry scores. Please review immediately the Entries Processing Schedule listed on the website for important deadlines regarding corrections.

Any athlete whose entry score exceeded or did not meet the minimum qualifying time for an event has been scratched from the event. Qualifying times and scores are listed in the Fall Classic Section of the SIG.

Registration Stations

Station 1: Regional Registration

Registration stations will be set up for each region (North/West, South/Central and East). The Head of Delegation will pick up their delegation packet at their regional table. The HOD will submit their delegation contact form and Aquatics Liability Form at this station.

Station 2: Accounts Payable/Finance

All teams must first register at their regional (North/West, South/Central and East) registration station. Payments must be made at this station. Wristbands of scratched athletes will be handed in at this station. Refunds will not be processed without wristbands.  The chapter headquarters will issue all refunds.

Station 3: Games Support

Any issues with information can be brought to this table. Take the time to check the delegation report within your registration packet against your records. Only those athletes and coaches who appear on the report are registered. Athletes will only be allowed to compete in those events that appear next to their names. There are NO "walk ups" during the weekend. Only those individuals whose names appear on the computer printout will be allowed to participate in the events.

  1. You CANNOT substitute athletes.
  2. You CANNOT add athletes.
  3. You CAN delete athletes and request a refund by submitting unused wristbands to finance.
  4. You CANNOT add coaches.
  5. You CANNOT delete coaches.
  6. You CAN substitute Unified partner alternates for Unified partners (but this must be done at registration). You may not make any Unified partner substitutions after registration.
  7. You CANNOT have athletes stay with the official delegation unless they are registered to compete in the 2018 Fall Classic.

Credentials

Athletes and support personnel (officially registered with the delegation) will be issued ID wristbands (credentials). Athlete wristbands (credentials) will include the athlete’s name and team.  They will also include specific event information – event, heat number and lane (if applicable).  These must be worn continuously throughout the Games. In the event that replacement credentials are needed during the Games, these may be obtained from an SOTX staff member at any of the venues.

Replacement of Lost Credentials

Athletes, coaches and official delegates must report to the SOTX staff member at that venue when a credential is lost or misplaced. SOTX staff will only issue a replacement for these credentials after they have verified athlete information.

Reading Your Wristbands

Wristbands, which contain important and useful event information, will be provided for each athlete. Please review the following example and your contact at the Support Services Office is Sarah Haines, Senior Director of Connectivity (shaines@sotx.org, or 512.835.9873), or Molly Kuchar (mkuchar@sotx.org, or 512.491.2940) if you have any questions.


SMITH, JOE(1)

ALVIN ISD YELLOW JACKETS (7)

M(2) 31(3)

Event Heat Lane
AQ25MF(4) M.30-99.01(5) 2(6)
AQ25BK(4) M.30-99.04(5) 1 1(6)
  • (1) - Athlete Name
  • (2) - Gender
  • (3) - Age
  • (4) - Event Code
  • (5) - Heat Number
  • (6) - Lane Assignment
  • (7) - Delegation Name

Reading the ‘Heat #’:
The letter indicates gender (M = male or F= female). The first number gives the athlete’s age group. The last number provides the athlete’s heat within this age group.

For example, Heat # M.30-99.01 indicates a male athlete in the 30-99 year old age group competing in the first heat.


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Coaches & HODs

Coaches Meeting

A general coaches meeting for all sports will be held on Thursday, October 18, 2018 from 7:00 p.m. to 8:00 p.m. at the Brazos Center. It is mandatory that the Heads of Delegation or a representative from each delegation attend. Sport-specific breakout meetings will follow between 8:00 p.m. and 9:00 p.m. All head coaches need to attend their sport-specific meeting for the most up-to-date competition information. Registration will be closed during the mandatory coaches meeting. Please do not bring athletes to these meetings.

Head of Delegation Responsibilities

The Head of Delegation is the individual directly responsible for the coordination and management of the athletes and coaches from their delegation. He/she is primarily responsible for ensuring that athletes and other coaches are at the competition sites and events, properly equipped and trained for that event. Any problems related to a given athlete during the sports activities will be addressed to the Head of Delegation or other coaches under his/her responsibility. A Head of Delegation can only compete as a Unified partner within his/her own delegation.

Coaches’ Responsibilities

Coaches coming to the 2018 Fall Classic must accept and carry out these responsibilities:

  1. Provide for the general welfare, safety, health and well-being of each Special Olympics athlete in their charge. under his/her direct supervision.
  2. Abide by the clauses and spirit of the rules and conduct oneself in a sportsmanlike manner at all times.
  3. Be knowledgeable about all existing Special Olympics Texas, Special Olympics, Inc.., National and International Governing Body competition rules and regulations applicable to their sport and prepare their athletes for competition in accordance with those rules.
  4. Ensure that athletes compete in events within their sport that challenge their potential and are appropriate to their ability level.
  5. Be honest and instruct athletes to compete with maximum effort in all competition, in accordance with Special Olympics divisioning rules.
  6. Responsible for ensuring the entry scores and scores achieved during divisioning accurately reflect the ability of their athletes.
  7. Must treat athletes, volunteers and competition officials with respect and communicate in a courteous manner.
  8. Report all emergencies to the appropriate authorities after taking immediate action to ensure the health and safety of participants.
  9. Must have copies of athlete medical information at all times.
  10. Attend all coaches’ meetings as scheduled.
  11. Follow the standards outlined in the Coaches Code of Conduct.
  12. Provide the following specific services to each Special Olympics athlete in their charge:
    1. Provide supervision 24 hours a day, in cooperation with other coaches in their delegation.
    2. Ensure the athletes are properly hydrated and prepared for the weather.
    3. Account for luggage and personal items at all times.
    4. Ensure athletes are properly attired.
    5. Report to competition staging areas at the proper times.
    6. Take full advantage of clinics and other special events.
    7. Maximize the benefits achieved through participation.
    8. Be assembled at the proper time and place for special events.

Reminder: A certified head coach must be on-site at each sports venue. Furthermore, each softball team must have its own certified head coach on the bench. The head coach of a Unified team must be dually certified in the sport and in Unified Sports.

Coaches’ Access

Coaches will be asked to respect the rules regarding access to field of play that govern each sport at the 2018 Fall Classic. Security personnel have been instructed to assist competition directors in strictly enforcing this policy, so please cooperate with their instructions. Athletes using wheelchairs and other athletes with special accessibility considerations and their coaches will be given special consideration only during scheduled competition. All delegation support personnel and athletes must wear their credentials at ALL TIMES during the Games. These credentials will be required for admittance to competitions, special events and other Games activities.


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Competition

General Information

  1. Athletes may enter and compete in only one sport. Each sport has specific limits on the type and number of events an athlete may enter.
  2. Specific time schedules for each competition will be posted on our website by September 30 as well as given out at the coaches’ meetings. This will enable us to structure the time schedules to the entries actually received at the chapter headquarters. The sports schedules contained in this guide provide the projected start and finish time for each sport. All delegations should plan on being available for competition at these times – no exceptions.
  3. Protests shall not be accepted or considered if they are based solely on a decision involving the accuracy or judgment on the part of an official. Protest forms must be completed and submitted to the venue sport director within 30 minutes of the event in question. Forms will be available on-site.
  4. A certified head coach must be on-site at each sports venue. Unified Sports softball teams must have a non-playing, dual-certified bench coach for all games. Softball Individual Skills: Teams must have a softball certified head coach who is not involved with coaching a softball team.
  5. National Governing Bodies (NGB): Aquatics – FINA; Bocce – no National Governing Body; Golf – United States Golf Association; Softball – Amateur Softball Association.
  6. Registered Service Dogs are the only animals allowed at the competition and special events venues.

Participation Rule

It is required that every athlete listed on the roster must play during regulation game time. Not following the participation rule will result in a forfeit. The first time it occurs during the tournament will result in a forfeit of that game for the offending team. If that team violates this rule a second time, they will be removed from the tournament. Coaches may indicate on their roster, prior to the start of the game, any players who will not play due to injury or behavior problems.

Sports Rules / Games Rules Committees

Each sport will have a rules committee identified prior to the start of competition on Friday. This group will address on-site protests and rules interpretations as needed.

Sports Information and Results

Volunteers are once again providing technology support for the Fall Classic. The cornerstone of the support is the GMS7 software. The system stores information about individual athletes and delegations, events that the athletes are participating in and their results. As events take place, scoring information is entered into the system.


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Venue: Texas A&M Natatorium

Please see the special notes about parking at the Aquatics venue.

Competition Director: Randy Foederer - randy.foederer@region10.org

Aquatics Schedule

Thursday, October 18

7:00 p.m. – 9:00 p.m.

Coaches Meeting and Sport-Specific Session

Brazos Center

Friday, October 19

8:00 a.m. – 5:00 p.m.

Aquatics Competition

A&M Natatorium

10:00 a.m. – 12:00 p.m.
estimated

Level 1 (Skills) Competition

A&M Natatorium

As divisions are completed

Awards

A&M Natatorium
Indoor basketball court

Saturday, October 20

8:00 a.m. – 5:00 p.m.
estimated

Aquatics Competition

A&M Natatorium

As divisions are completed

Awards

A&M Natatorium
Indoor basketball court

Aquatics Rule Reminders

General

  1. The Official Special Olympics Sports Rules and SOTX modifications found in the Sports Information Guide (SIG) shall govern all aquatics competition. FINA swimming rules shall apply except when they are in conflict with the Official Special Olympics Sports Rules and SOTX modifications.
  2. Athletes have the option of using starting blocks, deck, or they may start in the water for the beginning of each race.
  3. The Sports Management Team has approved the utilization of maximum qualifying times of 3:30.00 (3 minutes, 30 seconds) for all 100 meter events and 7:00.00 (7 minutes) for all 200 meter events.
  4. An athlete may enter no more than three individual events, one relay and a diving event. Athletes must compete in regular events or individual skills events. No crossover is allowed.
  5. The competition will be in a 25-meter pool.
  6. Awards will be presented on-site as heats are completed in the competition pool. The awards timeline for the developmental pool will be communicated at the coaches meeting.
  7. Reminder: Teams will not have the option to set up camp on the pool deck. Teams will need to be in the stands or in the upstairs hallway.

Developmental Events

  1. Level 1, developmental (skills) events will take place on Friday morning, October 19, in the instructional pool at the Natatorium. The depth of this pool is 4 feet. Due to safety risks, athletes must start in the water for the Individual Skills events.
  2. The 15-meter unassisted swim event will be held in the instructional pool only on Friday morning.
  3. The 25-meter flotation event will be held in the regulation pool but is part of the level one, developmental (skills) events.

Attire

  1. FINA rules do not allow an athlete to wear a wetsuit during competition.
  2. All competitors must wear appropriate swimming/diving attire. Females must wear one-piece suits. Bring your own towels for use at the pool.
  3. Male, female and family (for co-ed and/or special needs situations that arise) changing areas will be available.

Aquatics Competition Notes

  1. A 20% rabbit rule (please see SIG for more information) will be in effect for all events.
  2. Athletes who are disqualified in the preliminaries will not compete in the finals. These athletes will receive a participation ribbon after prelims.

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Venue: College Station Veterans Park

Competition Director: Cathy Schreiber, Cschre3616@cs.com

Bocce Schedule

Thursday, October 18

1:00 p.m. – 5:00 p.m.

Bocce Classification
Delegations can start checking in for classifications at 1:00 p.m. and must be checked in by 4:00 p.m. in order to classify and compete in Fall Classic.

Veterans Park

7:00 p.m. – 9:00 p.m.

Coaches Meeting and Sport-Specific Session

Brazos Center

Friday, October 19

9:00 a.m. – 5:00 p.m.
estimated

Bocce Competition
(Ramp, Half Court, Doubles, Team, Unified Doubles, Unified Team)

Veterans Park

As divisions are completed

Awards

Veterans Park

Saturday, October 20

9:00 a.m. – 5:00 p.m.
estimated

Bocce Competition
(Singles Only)

Veterans Park

As divisions are completed

Awards

Veterans Park

Bocce Competition Notes

  1. Bocce Skills Assessment Scores are not required on entry forms.
  2. At Fall Classic, bocce athletes may enter two events, provided that one event is Singles and the other event is a team event (Doubles, Unified Sports™ Doubles, Team or Unified Team).
  3. Events Offered:
    • Singles
    • Ramp (played on a half court) Singles
    • Half Court Singles
    • Half Court Doubles
    • Half Court Unified Doubles
    • Doubles
    • Team
    • Unified Sports™ Doubles
    • Unified Sports™ Team
  4. Bocce balls used in competition may range in size from 107mm to 110mm as allowed by Official Special Olympics Bocce Sports Rules. The playing surface will be grass. Sideboards and backboards will be used on all courts.
  5. Bocce ramps will not be provided. Delegations must provide their own ramps.
  6. Half-court doubles and half-court Unified doubles play to 8 points.
  7. The 10-foot throwing line will be used for all throws.
  8. All bocce athletes will be classified on Thursday afternoon, and heated/divisioned based on their classification scores.
  9. All bocce events, EXCEPT REGULAR SINGLES, will compete on Friday.
  10. All bocce singles athletes will compete on Saturday.

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Venue: Briarcrest Country Club

Competition Director: Dennis Wyatt, dwyatt@mckinneyisd.net

Course Pro: Brian Bisgard

Golf Schedule

Friday, October 19

7:45 a.m. – 3:00 p.m.

10:00 a.m. – 1:00 p.m.

Golf PRELIMS -
Course Play
Golf PRELIMS -
Individual Skills

Briarcrest Country Club

Saturday, October 20

7:45 a.m. – 3:00 p.m.

10:00 a.m. – 1:00 p.m.

Golf FINALS -
Course Play
Golf FINALS -
Individual Skills

Briarcrest Country Club

After competition is completed

Awards

Briarcrest Country Club

Golf Competition Notes

  1. Events Offered:
    • Level 1 – Individual Skills
    • Level 2 – Alternate Shot 9-hole Team Play
    • Level 3 – Unified Sports™ Alternate Shot 18-hole Team Play
    • Level 4 – Individual Stroke 9-hole
    • Level 5 – Individual Stroke 18-hole
  2. Preliminaries will be held for all events on Friday and finals will be held on Saturday. Awards will be presented after competition is completed on Saturday.
  3. Six scorecards must be submitted with entries for golfers competing in levels 2, 3, 4 and 5. This rule will be enforced. Cards can be photocopied, but course slope and rating must be included. Scorecards must be submitted in the format in which your athletes/partners will compete.
  4. Athletes and partners are expected to dress in appropriate golf attire – collared shirt and shorts or slacks. Jeans, basketball shorts and high top tennis shoes are not permitted.
  5. No personal golf carts are allowed on the course and there are no golf carts available to rent for families/spectators.

Golf Rules Reminders

  1. Teams are required to provide caddies for their Level 4 & Level 5 athletes who are competing at area, regional and chapter competitions. The caddies will need to be registered as Class A Volunteers with Special Olympics Texas and included on the Athlete Entry Form with the role code Caddie.
  2. Per USGA rules, the golf committee at a tournament can determine a maximum time allowed to complete a round of golf. The expectation is that 9 holes be played in less than 2.5 hours and 18 holes be played in less than 5 hours. Volunteer marshals will be enforcing speed of play. Athletes and partners will be warned to speed up play before ultimately incurring any penalty strokes. The golf committee can change the level of play or remove a team from the course.
  3. In levels 2 and 3, a golf pair may not switch partners after the preliminary round. Doing so will result in an immediate disqualification.
  4. Officials will be available at the course to assist with rule questions and clarifications. Please advise competitors to check the rules if they are in a situation where they are unsure.
  5. A GPS (with NO slope rating) is allowed.
  6. Reminder: SOI Golf Rules now list the maximum entry average for each level of competition. SOTX will follow maximum entry averages for all levels of competition. Those averages are:
    • Level 2 – average of 75 or lower
    • Level 3 – average of 120 or lower
    • Level 4 – average of 70 or lower
    • Level 5 – average of 120 or lower

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Softball

Venue: Veterans Park

Competition Director: Debbie Legg, dlegg1@yahoo.com

Classification Director: Mike McDowell

Softball Schedule

Thursday, October 18

1:00 p.m. – 4:00 p.m.

Softball Classification

Veteran's Park

7:00 p.m. – 8:00 p.m.

Coaches Meeting

Brazos Center

8:00 p.m. – 9:00 p.m. Sport-Specific Meeting Brazos Center

The Classification Team will make every attempt to have the softball divisions and schedules available at the sports-specific coaches meeting, but division brackets will be posted online or via email to head coaches and Heads of Delegations by 12:00 a.m. at the latest if they are not available at the coaches meeting.

Friday, October 19

8:00 a.m. – 5:00 p.m.
estimated

Softball Competition

Veterans Park

As divisions are completed

Awards

Veterans Park

Saturday, October 20

8:00 a.m. – 5:00 p.m.
estimated

Softball Competition

Veterans Park

As divisions are completed

Awards

Veterans Park

The Softball Skills competition will be scheduled if participation at time of the entries deadline (SEPT 9) meets the Chapter minumum participation rule.

Softball Competition Notes

  1. Events Offered:
    • Individual Skills
    • Coach Pitch
    • Slow Pitch Team Competition
    • Unified Sports™ Slow Pitch Team Competition
  2. Please arrive at the softball field 30 minutes before your scheduled game time.
  3. Chapter Classifications: If a team does not show up at classifications, without having adhered to notification procedures by reporting and having their absence approved through proper channels, the team will be scratched from the tournament. Any player that misses classification will not be allowed to compete in his/her team’s first tournament game. No exceptions.
  4. Teams need to wear uniforms to classifications. All uniforms must be numbered on the back.
  5. The Participation Rule will be in effect. All players MUST play in each tournament game.
  6. Competition will be a tournament format in accordance with ASA rules. All batters will start each at bat with a count of one ball and one strike. This ASA rule is designed to speed up play and provide more opportunities for participation. Tiebreakers will be in accordance with ASA rules: a) head to head competition; b) run differential; c) fewest runs allowed; d) coin toss. In the case of forfeitures within divisions, tiebreakers will be figured on common opponents within the division not involved in the forfeiture games.
  7. Games will be 55 minutes.
  8. Every effort will be made to play a round-robin division format to ensure all teams more opportunity for games.
  9. Awards will be presented as teams complete competition and know the final standings within their division.
  10. A safety home plate will be used at all area and chapter competitions. Information on the safety home plate can be found in the Official Special Olympics Softball Sports Rules.

Softball Rules Reminders

  1. The athlete/partner home run differential rule will be in effect for Unified Sports™ competition.
  2. Coach Pitch will utilize the 12” Easton Incrediball® (lower impact safety softball) for competition.

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Special Events

Friday, October 19

10:00 a.m. - 4:00 p.m.

Wellness Park

Brazos Center

10:00 a.m. - 4:00 p.m.

Athlete Village

Brazos Center

5:00 p.m. - 6:45 p.m.

Athlete/VIP Meal

Veteran's Park

7:00 p.m. - 8:00 p.m.

Opening Ceremony

Veteran's Park

8:00 p.m. - 9:00 p.m.

Celebration Dance

Veteran's Park

Saturday, October 20

10:00 a.m. - 3:00 p.m.

Wellness Park

Brazos Center

10:00 a.m. - 3:00 p.m.

Athlete Village

Brazos Center

Wellness Park

Stop by Wellness Park and get your Healthy Athletes screenings for free! Wellness Park's objective is to help improve health care for our athletes. Tentatively, we are offering free screenings for Healthy Hearing, Health Promotions, Opening Eyes, Special Smiles, Medfest and Strong Minds. Our trained professionals are all ready to screen your athletes and provide them with helpful information to keep them healthy and competing at their very best. Wellness Park will be open on Friday, October 19 from 10:00 a.m. to 4:00 p.m. and Saturday, October 20 from 10:00 a.m. to 3:00 p.m. Location for the screenings will be at the Brazos Center.
Remember: “Athletes who stay fit, don’t quit!”

Athlete Village

Athlete Village promises to be an area of fun for all ages of athletes. There will be a variety of games, local entertainers, concessions, exhibits and displays to see on Friday, October 19 from 10:00 a.m. to 4:00 p.m. and Saturday, October 20 from 10:00 a.m. to 3:00 p.m. Athlete Village is located at the Brazos Center. We encourage all teams to visit Athlete Village and enjoy the festivities. Special guest appearances in the area include: pageant titleholders, local entertainers and businesses. Featured attractions consist of athlete massages, merchandise sales, family reception area, SOTX outreach information services, arts and crafts area, games and much more. A complete listing of activities and times will be available at registration.

Opening Ceremony and Celebration Dance

Friday, October 19: Opening Ceremony and Celebration Dance will be held at 7:00 p.m. This venue is to be determined, so be prepared for both cool and warm weather.

Opening Ceremony: Each team will be recognized by the announcers during the Parade of Athletes. The program will feature the Athlete Oath, the Volunteer Oath, the Officials Oath, the entrance of the Flame of Hope and the Cauldron Lighting Ceremony. We look forward to seeing everyone there!

Celebration Dance: will be held immediately following Opening Ceremonies. The dance will last until 9:00 p.m. A deejay will provide the entertainment; athlete requests will be accepted to help create a memorable evening. Please stay and enjoy the fun.

Parade of Athletes

We encourage delegations to start arriving as early as 6:15 p.m. The parade will begin promptly at 7:00 p.m. As in the past, each team is asked to bring a team banner with the team’s name and city clearly written on it. The lineup is first-come, first served. Further directions will be explained during the coaches meeting. Only registered coaches and athletes may participate in the parade.


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Merchandise

Merchandise Sales Schedule

Thursday, October 18

3:00 p.m. – 6:00 p.m.

Registration

Brazos Center

1:00 p.m. – 4:30 p.m.

Bocce/Softball

Classifications

Friday, October 19

8:00 a.m. – 4:00 p.m.

Aquatics

A&M Natatorium

8:00 a.m. – 4:00 p.m.

Bocce/Softball

Veterans Park

10:00 a.m. – 4:00 p.m.

Athlete Village

Brazos Center

8:00 p.m. – 9:00 p.m.

Celebration Dance

Veterans Park

8:00 a.m. – 3:00 p.m.

Golf

Briarcrest Country Club

Saturday, October 20

8:00 a.m. – 4:00 p.m.

Aquatics

A&M Natatorium

8:00 a.m. – 4:00 p.m.

Bocce/Softball

Veterans Park

10:00 a.m. – 3:00 p.m.

Athlete Village

Brazos Center


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Meals and Housing

Meals will be provided for Athletes and credentialed Coach and HOD personnel.

Housing

Delegations will stay in hotels or residences. A preferred hotel list is posted on the SOTX website at www.sotx.org or available through your area office. if is recommended that you book rooms immediately if you have not already done so. It is also highly recommend that you work directly with the hotel than using a third party.


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Media Relations

As coaches, it is extremely important that you share the stories of your athletes, families and volunteers with the Communications Department in order for the media to be best directed to the stories of Fall Classic. Fall Classic is not only an athletic competition; there are many more facets to the event that interest people. Please share story ideas with:

Special Olympics Texas Communications Department
1804 Rutherford Lane
Austin, TX 78754

512.835.9873

Fax: 512.835.7756

Email: communications@sotx.org

We also welcome CDs of high-resolution (300 dpi) images of your “best of” shots from Fall Classic. By signing the Athlete Enrollment/Medical Release Form, every athlete granted permission to have his/her likeness videotaped or photographed. Additionally, athletes can be quoted and are encouraged to talk to members of the media (with coach, staff or parental supervision).


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Health, Safety, and Security Info

Weather Contingency Plan

In the unfortunate event that we encounter inclement weather, we will utilize the weather plan provided at registration and covered in the coaches meeting. The Games Organizing Committee and SOTX Director of Sports and Training will be the final authority regarding cancellation or postponement of any phase of the Fall Classic. If weather does force any schedule adjustments for the Games or related special events, information concerning postponements will be available on our website and at the respective venue information tables. To receive weather and other news and alerts during Fall Classic, text “FallClassic” to “888777.”

Command Center

The Command Center phone will be staffed October 18-20. If any medical emergencies arise, please call the Command Center, so the proper officials can be notified. To reach the Command Center, call 512.461.0481.

SOTX Drone Policy

Out of safety concerns for athletes, coaches, volunteers and spectators at Special Olympics Texas practices, events and competitions, Special Olympics Texas prohibits the operation or use of drones, unmanned aerial vehicles (UAVs) or unmanned aerial systems (UASs) for photography or other use during our practices, events and competitions.

Regulations While at Fall Classic

Texas A&M University has a no smoking policy. There is no smoking allowed in any building at any time. Furthermore, no one is allowed to smoke on or near the field of play or other areas that are official Games related venues. The below listed items will be prohibited while attending the Fall Classic. This restriction includes all venues and host hotels. Violations of any of these regulations will be cause for expulsion from Fall Classic. Regulations apply to coaches, athletes and official delegates:

  • Possession of any alcoholic beverages.
  • Possession or use of any narcotic stimulant, depressant or hallucinogenic drugs without a doctor’s permission.
  • Possession or use of candles, lanterns, firearms, gasoline or other volatile solutions, explosives, fireworks or other dangerous materials.
  • Possession or use of any electrical heating, cooking or food preparation appliances.
  • Gambling.
  • Possession of pets or animals (only certified service animals will be allowed)
  • Activation of a fire alarm could result in a $250 fine per activation. Please do not tamper with any fire alarm device or fire protection system; significant fees may be assessed.

Security

Security volunteers are there to help you, your athletes and other participants enjoy the Games safely. Security personnel have direct radio/phone communications through the Security Control Center with the Games Director and other officials, EMS and police. If you have an emergency or other problem and can’t find the help you need, look for a security member. Security personnel will be wearing orange t-shirts or law enforcement uniforms. Please follow their instructions. SOTX and the host hotels will not be responsible for personal belongings lost or stolen while staying at the hotels.

Lost and Found Athletes

Lost athletes should be escorted to the security volunteer or medical area at each sports venue. The Command Center should be notified immediately. To reach the Command Center, call 512.461.0481.

Lost and Found Possessions

A lost and found center will be located in the competition headquarters at each venue. Please turn in any found items to this location.

Curfew

We ask that all athletes and coaches be in by 11:00 p.m. Coaches must not leave athletes without appropriate adult supervision. Coaches are responsible for the conduct and supervision of their athletes at all times. All coaches are expected to devote 100% of their time to supervising their athletes. Any athlete found unsupervised or involved in disruptive behavior may be disqualified from the Fall Classic. Also, the coach of that team may be suspended from all SOTX events for a period of up to one year. Furthermore, the administrators of the sponsoring agency or school will be notified in writing of the inappropriate conduct of the coaches and athletes. Supervision of the athletes is the key to a safe and enjoyable experience.

First Aid

First aid stations will be in operation at all competition and special event sites. Treatment provided at these stations will consist of American Red Cross first aid procedures. NO MEDICATIONS WILL BE DISPENSED. Any athlete or coach who requires medical attention should be taken immediately to one of the first aid stations. From this point, the medical support staff will administer appropriate first aid and, if necessary, make arrangements for emergency examination, treatment and/or hospitalization. An EMS unit will be on call during the Games.

Do not take an athlete or coach directly to a hospital or seek medical treatment before going to one of the above-mentioned first aid stations. Please keep our medical support team informed of any problems since they are most fully prepared to handle them.

Please keep your medical form copies with you at all times.

Hospitals

College Station Medical Center
1604 Rock Prairie Road
College Station, TX 77845

979.764.5100

Several medical professionals will provide medical support for the Fall Classic. There will also be an ambulance used during competition for emergencies. All emergencies must first go through the on-site medical team. If an athlete must be transported by ambulance, the coach or parents of the athlete must accompany the athlete.

Health Checklist

Coaches and parents should use the following checklist for athletes competing in the Fall Classic:

  • Medications – Each athlete or delegation member should have a complete supply of medications and a schedule indicating exact dosage. Should a delegation member require treatment, the medical team must have accurate information so that proper treatment may be provided.
  • Personal Health Items – All participants should use sunscreen. Individuals with blonde or red hair or sensitive skin should use a sunscreen with a high SPF factor. Everyone burns regardless of skin pigmentation.
  • Diet – A balanced diet is essential to the athletes’ performance at the Games. The diet should contain extra carbohydrates (in the form of starches), and fresh fruit and vegetables whenever possible. Athletes and members of the delegations should be discouraged from eating greasy, fried or fatty foods. Athletes should not drink soft drinks for breakfast or lunch, and should limit their intake at dinner.
  • Clothing – Athletes should have light colored, loose fitting clothing to wear at the Games. It is also important for each athlete to bring a billed cap or visor. These items will help the athletes to stay cool.
  • Liquids – Each athlete should drink extra fluids with meals and at regular intervals at the sports venues. Athletes and members of the delegations should always drink plenty of water.
  • Medic Alert Tags – Athletes who have diabetes, epilepsy (seizures) or allergic reactions to medication should wear their Medic Alert tags at all times.

Special Medical Problems

The Medical Committee expects coaches to be aware of their athletes’ medical needs. The following list contains special medical problems that may occur in an athletic event such as Fall Classic:

  • Muscle Cramps – These cramps usually involve the arm, leg or abdominal muscles. Generally, the cramps begin within two hours of vigorous exercise, and often occur during the “cool down” period. An athlete experiencing muscle cramps should be taken to the nearest first aid station for care. Treatment for muscle cramps consists of fluid replacement with water or a weak salt solution. An athlete who is treated for muscle cramps should have extra rest and plenty of fluids.
  • Epileptic Seizures or Convulsions – Most epileptic seizures last two to four minutes. First aid for seizures or convulsions consists of gently protecting the victim from injuring himself and gently turning the victim’s head to the side so that saliva or vomit drains from the victim’s mouth. It is important not to force anything into the victim’s mouth, not leave the victim alone, and to call the nearest first aid station or hotel security.
  • Sunburn – Serious sunburns can result from constant exposure to the sun. Protect the athletes and yourself. Even on cloudy days, burning rays can cause damage to a person’s skin. Use a sunscreen with SPF 15. The higher the SPF, the greater the block it provides.
  • Heat Exhaustion – This condition is a more serious heat-related illness than muscle cramps, and is characterized by physical weakness, light-headedness, confusion, nausea and cramping. Also, body temperature is usually normal or slightly elevated. Any athlete who has been exposed to heat and “just doesn’t feel well” may be suffering from heat exhaustion. Treatment of heat exhaustion consists of moving the athlete to a cool environment, allowing the athlete extra rest, and providing fluid replacement.
  • Heat Stroke – Heat stroke is caused by the body’s inability to dispense of heat properly under existing environmental conditions. This condition causes an athlete’s body temperature to rise quickly to intolerable levels (106˚ F). Symptoms of heat stroke are similar to those of heat exhaustion and may include delirium, coma and seizure activity. A victim of heat stroke ceases to sweat and develops “goose flesh.” Treatment for heat stroke consists of rapid cooling in an ice bath and immediate hospitalization.

The Medical Committee feels coaches should be aware that the following predisposing factors make heat-related illness more likely to occur:

  • Illnesses– The conditions which make a person more susceptible to heat illness include: diabetes, heart disease, high blood pressure and thyroid gland diseases.
  • Medications – Medications which make a person less tolerant of the heat include tranquilizers, antidepressants, diuretics, sedatives and thyroid drugs.
  • Age – Young children and the elderly are more prone to heat illnesses than teens and middle-aged people.

Fluid

We cannot over-emphasize enough the importance of consumption of water during the Games. Water – not a soft drink – is an essential component of every practice session and meet. In the past, there have been cases of heat exhaustion which were directly related to insufficient liquids. Coaches are encouraged to bring thermos jugs or canteens so that everyone has water at all times. There will be water coolers available to refill your containers. Please take advantage of this service.

Due to variable high humidity and temperatures, consumption of water before and during Games is the only way to maintain good health. Disciplinary measures will be taken against coaches who jeopardize the health and safety of their athletes by depriving them of water during Games.

Water Safety (Swimming at Hotels)

A number of teams participate in recreational swimming at motel pools during the Games. All Special Olympics aquatics training, competition and recreational sessions shall be conducted in accordance with basic safety practices as specified in the SOTX Information Guide. This policy specifies that in all swimming activities, there must be a certified lifeguard on duty while athletes are in the water. This policy is in effect any time that an athlete is in a pool for training and competition, as well as for recreational aquatics activities (time spent after competition back at the hotel pool). Each delegation must review, sign and turn in the Recreational Aquatics Form prior to or at registration.


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Insurance and Incident Reporting

Incident Reporting

SOTX and SOI are interested in identifying the causes of injuries and accidents so that preventative actions may be taken to reduce or eliminate potential dangers. Part of this process is the reporting of all injuries or potential injuries on the incident report forms. An incident report form (Special Olympics First Report of Accident/ Incident) must be completed in its entirety for each occurrence of a physical accident or incident that may result in injury to an athlete, coach, volunteer, spectator or physical property damage. The incident report form is available from the area director or responsible SOTX staff person at all Special Olympics Texas functions, competitions or training activities.

Procedure

The incident report form must be reviewed and signed by a SOTX staff person verifying that the incident occurred as reported. The form is submitted to the area office and faxed to the SOTX insurance carrier. If you need assistance please contact Kathy McClain, Sr. V.P. of Shared Services, at 512.491-2933.

The incident report form must be completed even if no medical treatment is required. If the incident results in an injury and medical costs are incurred, a Special Olympics claim form will be forwarded by the insurance company directly to the injured party. Claim forms will not be accepted by the insurance company without a completed incident report.

If the incident involves a vehicle that is being used on official SOTX business, then the Special Olympics Automobile Loss Report is also required to be completed in its entirety.

Accident Insurance Coverage

Special Olympics provides secondary insurance coverage in the event of accidental injury that necessitates medical attention during a Special Olympics event. Persons insured under the policy are all members of Special Olympics, Inc. and Special Olympics programs, collectively and independently, including participants, officials, coaches, chaperones, supervisors and other volunteers whose names are on file with the policy holder. Special Olympics coverage is secondary, meaning that claims are only considered after payment by any other insurance coverage.

The athlete, coach, volunteer, spectator or damaged property owner must first submit all medical bills to their own accident insurance company. If unpaid balances remain after processing by the primary insurance company, a claim may be submitted through Special Olympics insurance. If the injured party does not have any other insurance coverage, the claim initially may be submitted to Special Olympics insurance.

If, on account of injuries suffered while participating in a Special Olympics event and within 60 days from the date of the accident, the insured shall require medical or surgical treatment, including hospitalization and the services of registered nurses or licensed nurses, but excluding dental care, the insurance company will pay the actual costs thereof in excess of the deductible amount (if any), but not more than the stated maximum medical indemnity, $10,000, incurred within one year from the date of the first such treatment.

Coverage is provided for fainting, heat stroke and exhaustion, and any accident where epilepsy or a seizure may be a contributing factor. Coverage is also provided for ambulance service. No medical indemnity shall be payable on account of expenses incurred for eyeglasses, including prescriptions thereof. With respect to dental care, the insurance company will pay the actual cost in excess of the deductible amount (if any), but not more than $10,000, incurred within one year from the date of accident for dental care required on account of injury to or loss of natural teeth resulting from such injuries, including replacement of such teeth, but excluding dental x-rays, provided the aggregate payment of medical, surgical and dental treatment required on account of all injuries resulting from one accident shall not exceed the maximum medical indemnity of $10,000.

The insurance under this policy shall not apply: to the cost of medical or surgical treatment or nursing service rendered by any person employed or retained by the policy holder to any loss by (1) abdominal hernia, however caused; (2) bacterial infections (except pyrogenic infections that occur with and through an accidental cut or wound); (3) any form of disease; (4) war or any act of war, whether declared or not; (5) intentionally self-inflicted injury or suicide; (6) injuries covered under any worker’s compensation act or similar law.

Claims Filing Procedure

To submit a claim to Special Olympics insurance:

  • Complete the Special Olympics incident report form and deliver the form to the appropriate Area Director as soon as possible. (If the incident involves a vehicle, then the Automobile Loss Report must also be completed.)
  • A Special Olympics incident report must be on file with the insurance company in order for a claim to be processed.
  • If medical treatment is necessary, please notify the appropriate area director as soon as possible. File all claims with the primary insurance carrier, the injured party’s regular insurance.
  • During area, regional and Chapter events, the medical information for each athlete will be available at the site of competition. This information, attached to all entry forms, will facilitate the process of completing the incident report and will assist emergency personnel in providing the proper treatment. It is the coach’s responsibility to obtain this information from the event or meet director in case of an emergency.