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Venues

Athlete Village

UT Arlington - University Center (Bluebonnet Room)
300 W. First St.
Arlington, TX 76013

Athletics

UT Arlington - Maverick Stadium
1307 W. Mitchell
Arlington, TX 76013

Basketball

UT Arlington - The MAC/PE Building
500 W. Nedderman Dr.
Arlington, TX 76013

Lamar High School
1400 W. Lamar Blvd
Arlington, TX 76011

Cycling

UT Arlington - Campus Lot #49
Corner of W. Mitchell and S. West St.
Arlington, TX 76013

Gymnastics

Rockwall High School
901 Yellowjacket Ln
Rockwall, TX 75087

Opening Ceremonies

UT Arlington - Maverick Stadium
1307 W. Mitchell
Arlington, TX 76013

Registration and Coaches Meetings

UT Arlington - University Center
300 W. First St.
Arlington, TX 76013

Soccer

Upper 90 Soccer Center
1118 California LN
Arlington, TX 76015

Tennis

UT Arlington - Tennis Center
909 Greek Row
Arlington, TX 76013

Victory Dance

UT Arlington - Maverick Stadium
1307 W. Mitchell
Arlington, TX 76013

Wellness Park

UT Arlington - University Center
300 W. First St.
Arlington, TX 76013

Numbers to Know

Command Center (24 Hours)

Phone 817.272.0600

Fax 817.272.0700

Weather Alerts/Urgent News

Text "sotxsummer" to 888777 to opt into weather alerts and important news.

UTA Police Department

Emergency - 24 Hours 911

Non-Emergency 817.272.3381

Websites to Know

Check here for the latest schedules, news and updates:

www.sotx.org/summergames

Pre-Games

Welcome

Welcome Athletes, Heads of Delegations, Coaches, and spectators.

It is our pleasure to welcome your delegation to the Special Olympics Texas Summer Games. On behalf of Special Olympics Texas staff and the Games Organizing Committee, we extend our sincerest thanks to the many volunteers and sponsors who have made this event possible. Without their support, our Special Olympics Texas athletes would not have the opportunity to demonstrate their skills and abilities.

Most importantly we would like to take this opportunity to thank each of you. Without the passion, commitment and dedication you provide to supporting the mission of Special Olympics Texas, our athletes would not be given this opportunity. Thank you for helping our athletes to share their joy and abilities with their friends, family, and the community.

We look forward to seeing you at Summer Games!

Introduction

This handbook provides useful information about the 2017 Summer Games. Take time to review this entire guide thoroughly before you leave for in Arlington. If you have any questions or problems, immediately contact the Chapter Headquarters at 512.491.2932, rather than waiting until registration.

Printed copies of this guide will NOT be available at registration. It is highly recommended that you print your own copy prior to leaving for Arlington.

For continued updates about Summer Games and Special Olympics Texas, follow us on your computer or mobile device.

Facebook | SpecialOlympicsTX

Instagram | SpecialOlympicsTX

Twitter | SOTexas

Hashtags | #sotx and #sg17 (Summer Games 2017)

Text "sotxsummer" to 888777 for weather alerts and important news.

Reserve Your Hotel

Reserve your hotel rooms by going to www.sotx.org/summergames and click on the “Find a Hotel” button located at the bottom of the 2017 Summer Games homepage. This will take you to Hotels for Hope website with discounted hotel options.

Before Leaving for the Games

We urge each delegation, before leaving for the Games, to double-check for the following:

  1. Payment for unpaid registration fees
  2. Required sports equipment and clothing
  3. Athlete medication as required and medical insurance information/forms
  4. Copies of the Summer Games Guide & Map
  5. Copies of entry forms
  6. Every delegation volunteer must go through the volunteer registration process before arriving at the Games. That means every head of delegation, coach, chaperone, coaching staff member, bus driver, and Unified Sports® partner must have a current signed Class A Form on file in the chapter office, and must have completed General Orientation and Protective Behaviors.
  7. Every competing Unified Sports® partner must also have a current, signed Unified Sports® Partner Form on file in the chapter office, along with the current required Class A requirement completed.

What You Need to Bring

Although we would like for each participant to bring only essential clothing and supplies, there are a few items that each participant should bring with them:

  1. Sunscreen, caps, visors and lightweight long sleeve shirts to provide protection from the sun
  2. Toothbrush and toothpaste
  3. Soap and shampoo
  4. Clean change of clothes for each day
  5. One nice outfit for the dance
  6. Athletic shorts, jerseys, shoes or other appropriate sports attire
  7. At least three pairs of sweat socks
  8. Alarm clock
  9. Combs, brushes, sleepwear and other needed personal items
  10. Clothes hangers
  11. Any needed medication
  12. Water bottles

Make sure that the participants have their personal items clearly marked. Please be aware that athletes must wear the appropriate footwear and uniform/clothing as allowed by the National Governing Body, Special Olympics Summer Sports Rules and the Special Olympics Texas Information Guide.

This will enable your athletes to compete to the fullest extent possible.  Competitors who violate this rule will be disqualified.

Directions to Summer Games

Host Venue: University of Texas at Arlington (UTA Maverick Stadium: Athletics, Opening Ceremonies, Victory Dance, Main Hub)

Arlington is located between Fort Worth and Dallas in the heart of the Metroplex.

From I-30, take the Fielder Road exit and head south (right if you’re coming from Fort Worth and left if you’re coming from Dallas). Turn east (left) on Mitchell Street and go about two blocks. Maverick Stadium will be on your left.

From I-20, take the 157 Cooper Street exit and head north on Cooper Street. Follow Cooper Street to Mitchell Street and turn left. Head west on Mitchell Street to the first light, which is Davis Street. Continue west for one block and Maverick Stadium will be on your right.

See the map (included in your packet) for specific venue directions.  Sports-specific maps will be distributed at the coaches' meeting.

15-Passenger Van Policy

Special Olympics Texas has developed the policy statement outlined below regarding the use of 15-passenger vans to transport Special Olympics athletes, coaches and volunteers to and from Special Olympics events.

Special Olympics Texas (SOTX) volunteers/delegations that use SOTX’s name to solicit funds or use SOTX’s federal tax identification number are prohibited from using 15-passenger vans to transport athletes or other individuals to and from SOTX events. SOTX strongly discourages volunteers/delegations that do not use SOTX’s name to solicit funds or do not use SOTX’s federal tax identification number (3rd Party organizations) from using 15-passenger vans as transportation to or from SOTX activities/events.

SOTX recognizes that it is up to each 3rd Party organization to decide whether or not they will use 15-passenger vans. If a 3rd Party organization still uses a 15-passenger van as transportation to an SOTX event, the organization must certify that they do NOT use SOTX’s name to solicit funds or use SOTX’s federal tax identification number, and they also understand and certify that:

  1. Anyone operating a 15-passenger van owned by the 3rd Party organization for the purpose of transporting SOTX athletes or other persons to or from SOTX activities is acting as the employee or volunteer of the organization, and not on behalf of SOTX.
  2. The driver’s operation of the 15-passenger van will be considered to be in the course and scope of the driver’s employment or volunteer responsibilities for the 3rd Party organization, and not for or on behalf of SOTX.
  3. 3rd Party organizations that operate 15-passenger vans should comply with the applicable safety standards promulgated by the National Highway Traffic Safety Administration (NHTSA).
  4. SOTX must have on file an executed 15-Passenger Van Transportation Certification Form from the 3rd Party organization.
  5. All approved 3rd Party organizations must display an SOTX tag/identification on the vehicle’s rear-view window, when attending an SOTX training and/or event.

Any volunteer/delegation which does not have a 15-Passenger Van Transportation Certification Form on file with SOTX, and who uses a 15-passenger van as transportation to an official SOTX activity (training, competition, special event, etc.), will receive a warning/citation for the first infraction. A second infraction will result in the volunteer and/or delegation of athletes not being allowed to participate in the SOTX activity(s)/competition(s). This restriction includes activities/events/trainings/competitions at all levels of the organization: local, area, and state/chapter. Coaches who violate this policy will be subject to sanctions (Section E of the SOTX Information Guide).

Registration

Registration Procedure

Registration will be held on Thursday, May 25, 2017 from 3:00 p.m. to 6:30 p.m., and will resume immediately after the coaches’ meeting for one hour. We encourage delegations to register between 3:00 p.m. and 6:30 p.m. Registration will take place in the Bluebonnet Room at the University Center at UTA. The general coaches’ meeting will be held in the Rosebud Room with sport-specific breakout meetings in the University Center.

Parking options include:

  • Cars can use the Park Central Garage.  The entrance is near the intersection of S. Pecan St. and W. 1st St.
  • Vans and buses can use Parking Lots #49, 50 or 52 which are located on S. West St. just south of West Mitchell.

Late registration will take place at the Information Tent at the south entrance of UTA Maverick Stadium on Friday beginning at 7:30 a.m. It is important for teams that do not register on Thursday to report to the Information Tent located at Maverick Stadium on Friday morning. Athletes will not be allowed to participate until they have registered.

Teams should check into their hotels prior to registration. Each head of delegation must complete a delegation contact form with cell phone numbers for the HoD and each head coach. This information is very important in the event of an emergency. This form will be completed at the time of packet pickup at registration.

Registration Stations

At Registration

  1. You CANNOT substitute athletes.
  2. You CANNOT add athletes.
  3. You CAN delete athletes and request a refund in writing.
  4. You CANNOT add coaches.
  5. You CANNOT delete coaches.
  6. You CAN substitute any delegation volunteer of the same gender (and of the same classification for coaches) on a one-to-one basis.
  7. You CAN substitute Unified partner alternates for Unified partners (but this must be done at registration).  You may not make any Unified partner substitutions after registration.
  8. You CANNOT have athletes stay with the official delegation unless they are registered to compete in Summer Games.
  9. Alternates should be identified as substituting or not in a relay at Station 3: Games Support before leaving Registration. If not identified, alternates will be scratched from the event.

To ensure you check in correctly, follow the signage at registration. There are three stations all Heads of Delegation (HoDs) will need to stop by in order to complete registration.

Station 1: Regional Check-ins

Check-in stations will be set up for each region (North, South/Central, East and West).  The HoD will pick up their delegation packet at their regional table and submit their contact information and Aquatics Liability Form.

Station 2: Payments/Scratches

Payments must be made at this station.  Wristbands of scratched athletes will be handed in at this station.  Refunds will not be processed without wristbands.  The Chapter Headquarters will issue all refunds. Even if you prepaid, stop at Station 2.

Station 3: Games Support

After stopping at the Regional Check-in and Payment/Scratches Stations, stop here. This station is for entries troubleshooting and general games information. If there are no questions or concerns, you may pass this table.

Online Delegation Reports

HODs are responsible for entries and their involvement is required during the entries process. The entries processing schedule for Summer Games can be found under the Coaches tab of the 2017 Summer Games page at www.sotx.org/summergames. Final delegation reports are posted online on May 10. HoDs must review and correct any issues between April 19 when correct reports are listed and April 24, when corrections are due. The scratch deadline is May 14. Athletes must be scratched on or before May 14 to not incur a $15.00 admin fee.

Take the time before leaving for Arlington to check the online delegation reports. Only those athletes and delegation personnel who appear on these reports are registered. Athletes will only be allowed to compete in those events that appear next to their names. There are NO “walk-ups” during the meet. Only those individuals whose names appear on these reports will be allowed to participate in the events.

Important!

  • Any athlete whose entry score exceeded the qualifying time for an event has been scratched from the event. The HoD was notified and given the option to put that athlete in another event as long as they competed in that sport at area. Qualifying times are listed in Section P of the SIG.
  • Unified Sports® and regular relay teams (4x100, 4x400) of mixed gender are permitted (they will compete in the male division).
  • Athletes and Unified Partners can only compete in one sport at Summer Games.

Credentials

Athletes and support personnel (officially registered with the delegation) will be issued I.D. wristbands (credentials). Athlete wristbands (credentials) will include the athlete’s name and team. They will also include specific event information - event, heat number and lane (if applicable). These must be worn continuously throughout the Games. In the event that replacement credentials are needed during the Games, these may be obtained from an SOTX staff member at any of the venues.

Replacement of Lost Credentials

Athletes, coaches and official delegates must report to the SOTX staff member at that venue when a credential is lost or misplaced. SOTX staff will only issue a replacement for these credentials after they have verified athlete information.

Reading Your Wristbands

Wristbands, which contain important and useful event information, will be provided for each athlete. Please review the following example and contact the Chapter Headquarters at 512.491.2943 if you have any questions.

SMITH, JOE(1)

ALVIN ISD YELLOW JACKETS(7)

M(2) 31(3)
Event
Heat
Lane
AT050M(4)
M.30-99.01(5)
3(6)
ATSOBT(4)
M.30-99.01(5)

(1) - Athlete Name
(2) - Gender
(3) - Age
(4) - Event Code
(5) - Heat #
(6) - Lane Assignment
(7) - Delegation Name

Reading the ‘Heat #’

The letter indicates gender (‘M’=male or ‘F’=female). The first number gives the athlete’s age group. The last number provides the athlete’s heat within this age group. For example, Heat # M.30-99.01 indicates a male athlete in the 30-99 year old age group competing in the first heat.

Coaches & HoDs

Coaches' Meeting

A general coaches' meeting for all sports will be held on Thursday, May 25, 2017 from 7:00 p.m. to 8:00 p.m. in the Rosebud Room in the University Center. It is mandatory that the heads of delegations or a representative from each delegation attend. All head coaches are strongly encouraged to attend the general meeting. Sport-specific breakout meetings will follow between 8:00 p.m. and 9:00 p.m. All head coaches need to attend their sport-specific meeting for the most up-to-date competition information. Registration will be closed during the mandatory coaches' meeting.

Please do not bring athletes to this meeting.

Head of Delegation Responsibilities

The head of delegation is the individual directly responsible for the coordination and management of the athletes and coaches from their delegation. He/she is primarily responsible for ensuring that athletes and other coaches are at the competition sites and events, properly equipped and trained for that event. Any problems related to a given athlete during sports activities will be addressed to the head of delegation or other coaches under his/her responsibility. A head of delegation can only compete as a Unified Partner® within his/her own delegation.

Coaches' Responsibilities

Coaches coming to Summer Games must accept and carry out these responsibilities:

  1. Provide for the general welfare, safety, health and well-being and conduct of each athlete under his/her direct supervision.
  2. Abide by the clauses and spirit of the rules and conduct oneself in a sportsmanlike manner at all times.
  3. Be knowledgeable about all existing Special Olympics Texas, Special Olympics, Inc., National and International Governing Body competition rules and regulations applicable to their sport and prepare their athletes for competition in accordance with those rules.
  4. Ensure that athletes compete in events within their sport that challenge their potential and are appropriate to their ability level.
  5. Be honest and instruct athletes to compete with maximum effort in all competition, in accordance with Special Olympics divisioning rules.
  6. Responsible for ensuring the entry scores and scores achieved during divisioning accurately reflect the ability of their athletes.
  7. Must treat athletes, volunteers and competition officials with respect and communicate in a courteous manner.
  8. Report all emergencies to the appropriate authorities after taking immediate action to ensure the health and safety of participants.
  9. Must have copies of athlete medical information at all times.
  10. Attend all coaches' meetings as scheduled.
  11. Follow the standards outlined in the Coaches Code of Conduct.
  12. Provide the following specific services to each Special Olympics athlete in their charge:
    1. Provide supervision 24 hours a day, in cooperation with other coaches in their delegation.
    2. Ensure that athletes are properly hydrated and prepared for the weather.
    3. Account for luggage and personal items at all times.
    4. Ensure athletes are properly attired.
    5. Report to competition staging areas at the proper times.
    6. Take full advantage of clinics and other special events.
    7. Knowledge of the medical history of all athletes under your supervision, and assurance that prescribed medications are taken at the appropriate times.
    8. Maximize the benefits achieved through participation.
    9. Be assembled at the proper time and place for special events.

Reminder

A certified head coach must be on-site at each sports venue.

Coaches' Access

Coaches will be asked to respect the rules regarding access to field of play that govern each sport at Summer Games. Security personnel have been instructed to assist competition directors in strictly enforcing this policy, so please cooperate with their instructions. Athletes using wheelchairs and other athletes with special accessibility considerations and their coaches will be given special consideration only during scheduled competition. All delegation support personnel and athletes must wear their credentials at ALL TIMES during Summer Games. These credentials will be required for admittance to competitions, special events and other Games activities.

Competition Director

Randy Foederer
972.348.1570 work; 214.478.0185 mobile
972.480.0955 fax; rfoederer@sbcglobal.net

General Information

  1. Athletes may enter and compete in only one sport. Each sport has specific limits on the type and number of events that an athlete may enter.
  2. Specific time schedules for each competition will be posted on our website by May 15, 2017 as well as at the coaches' meetings. This will enable us to structure the schedules to the entries actually received at the Chapter Headquarters. The sports schedules contained in this guide provide the projected start and finish time for each sport. All delegations should plan on being available for competition at these times – no exceptions.
  3. Protests shall not be accepted or considered if they are based solely on a decision involving the accuracy or judgment on the part of an official. Protest forms must be completed and submitted to the venue sport director within 30 minutes of the event in question. Forms will be available on-site. At Track and Field, Protest Forms are turned in at the nerve center.
  4. National Governing Body (NGB) rules shall apply except when they are in conflict with the Official Special Olympics Sports Rules and SOTX modifications found in the SIG.
  5. National Governing Bodies (NGB): Athletics – USA Track & Field; Basketball – National Federation of State High School Associations; Cycling – USA Cycling; Soccer – United States Soccer Federation; Tennis – United States Tennis Association.
  6. At all Special Olympics Texas events, athletes' and coaches' footwear must be appropriate for the sport involved to maintain safety, comfort and athletic appearance as determined by the games committee.  (SIG Section M)
  7. Registered Service Dogs are the only animals allowed at competition and special event venues.
  8. A certified head coach must be on-site at each sports venue.

Participation Rule

It is required that every athlete listed on the roster must play during regulation game time.  Not following the participation rule will result in a forfeit.  The first time it occurs during the tournament will result in a forfeit of that game for the offending team.  If that team violates this rule a second time, they will be removed from the tournament.  Coaches may indicate on their roster, prior to the start of the game, any players who will not play due to injury or behavior problems. 

Chapter Team Individual Skills Minimum Participation Rule

For all team competitions in which there are individual skills, SOTX will require a minimum of eight participants to offer the skills event at Chapter Games. This will be determined on April 17 when entries are due to the chapter office. Delegations with participants in these events will be notified of the status of these events.

Unified Sports

  1. Individual Sports: Athletics, Cycling, Equestrian, Tennis.  Unified Sports coaches are allowed to participate in a relay or as a doubles or team player as long as they have a certified bench coach.
  2. Team Sports:  Basketball and Soccer.  Unified Sports Coaches are allowed to play on a Unified Sports Team as long as they have a dual-certified bench coach.  The dual-certified bench coach must be certified in the sport and in Unified Sports.  The bench coach cannot be listed as a player for that game, and he/she cannot enter the game as a player.

Sports Rules / Games Rules Committees

Each sport will have a rules committee identified prior to the start of competition on Friday.  This group will address on-site protests and rules interpretations as needed.

Bracket (Divisioning) Format for Team Competitions

  1. 3-team divisions will play a round-robin format with a medal round. Two teams will play 3 games and one team will play 4 games.
  2. 4-team divisions will play a single round-robin format with all teams playing 3 games.
  3. 5-team divisions will play a single round-robin format with all teams playing 4 games.
  4. 6-team divisions will play pool play with the top two teams in each of the 2 teams' pools moving on to a 4-game medal round. Third-place teams in each pool will play for 5th and 6th place. The maximum number of games a team may play will be 4; the minimum number of games a team may play is 3.
  5. 7-team divisions will play pool play with the top two teams in each of the 2 teams' pools moving on to a 4-game medal round. Third-place teams in each pool will play for 5th and 6th place. The maximum number of games a team may play will be 5; the minimum number of games a team may play is 3.
  6. 8-team divisions will play pool play with the top two teams in each of the 2 teams' pools moving on to a 4-game medal round. Third-place teams in each pool may play each other for 5th and 6th place with the 4th-place teams in each pool playing for the 7th and 8th places. The maximum games a team may play will be 5; the minimum number of games a team may play is 3.

Tiebreakers

  1. Tiebreakers will be utilized in those divisions utilizing pool play.
  2. 1st tiebreaker: head-to-head competition.
  3. 2nd tiebreaker: fewest points allowed.
  4. 3rd tiebreaker: overall point differential.
  5. If still tied, then teams will be awarded the same place.
  6. In case of forfeitures in the division, tiebreakers will be figured on common opponents within the division not involved in the forfeiture games.

Sports Information & Results

Volunteers are once again providing technology support for the Summer Games. The cornerstone of the support is the GMS6 software.  The system stores information about individual athletes and delegations, events that the athletes are participating in and their results.  As events take place, scoring information is entered into the system.

Information provided by GMS6 system will be available for coaches, spectators, participants and family members at the information tent located on the south end of UTA Maverick Stadium. The information is updated at regular intervals. Results information will, in most cases, not be available at the individual venues.

Athletics

Field Events (Field and Track listed separately)

Venue

UT-Arlington Maverick Stadium
1307 W Mitchell
Arlington, TX 76013

Director: Missy Patterson

Phone: 972.567.9719

mmpatterson99@verizon.net

Please call or email Missy if you have questions or need additional information regarding Field Event rules, measurements.

Field General Information

  1. Please make sure your athletes are successful in practice and at your area competitions before you enter them in the chapter competition.  Do NOT enter an athlete in an event that they are not prepared for.
    1. An athlete may enter one track event, one field event and one relay event, or the athlete may enter the pentathlon and one relay event.
    2. Long distance runners may enter two distance races (800m or longer), plus one relay race.  Athletes who choose this option will not have the option to participate in a field event.
    3. An athlete who uses a wheelchair may enter two track events and one field event.
  2. Make plans to attend the mandatory coaches' meeting on Thursday, May 25, 2017. There are always last-minute changes and updates that are shared at this meeting.
  3. Accurate qualifying times and/or distances must be submitted for all track and field events.
  4. The maximum length for spiked shoes is 3mm.
  5. At registration, you will receive the finalized schedule for events.  All schedules reviewed prior to this are considered tentative.
  6. Please carefully study the schedule and share it with your assistants.  It is important that your athlete arrives 20 minutes before his or her scheduled event.  Please adhere to this time frame and try not to arrive earlier since other heats will need the seating area.  Most events have multiple staging areas and the schedule indicates the specific area where your athlete should be.  An athlete who does not appear at his or her designated time will not be allowed to compete.
  7. All field events are run by age, gender and ability levels.
  8. All implements needed for competition are provided by Special Olympics for your athletes. No personal shots, javelins or softballs allowed.
  9. All rules regarding proper toe placements, proper jumping, throwing and putting techniques will strictly be enforced.  There are etiquette rules that apply to certain events; be sure you are aware of them.  It is your obligation to make sure that all athletes are properly trained for their chosen event.
  10. Preliminaries and finals are held in the following events:
    1. Mini-Javelin
    2. Running Long Jump
    3. Softball Throw
    4. Shot Put
    5. Standing Long Jump
  11. Finals will only be held in the following events:
    1. Ball Throw
    2. High Jump
    3. Pentathlon
  12. Athletes will be given three non-consecutive attempts.  They must achieve at least one good jump or throw to advance to the finals.  In the case where an athlete is unsuccessful in all three attempts, he will receive a participation ribbon at the venue.  If desired, you can take your athlete and ribbon to the awards area and they will present it formally.
  13. Rabbit Rule: To be considered a "rabbit" in field events, an athlete would have to meet or exceed the rabbit score on all three attempts in the finals.  This is very uncommon since most events have preliminaries, but it does happen.  Should this happen to your athlete, he/she would be "re-heated on paper only" and his appropriate award is determined.  Keep in mind that the only time a rabbit can receive the gold medal is if his best score makes him the "best for his age group."
    1. All throws use a 35% rabbit percentage.
    2. All jumps use a 20% rabbit percentage.
  14. You will receive a detailed map explaining where your athlete will go to receive his or her award.  Please remember that as a group, your athlete will be escorted to awards.  Once they have received their award, they are free to go with you.
  15. Standing Long Jump: Athletes will jump into a sand pit, weather permitting.
  16. Time restrictions will be enforced.  Competitors must initiate and attempt within 1 minute of their name being called or they will be charged with a foul.

Field Event-Specific Rules

Mini-Javelin:  

  • SOTX follows the SOI rules as follows:  females of any age and males 8-15 years old must throw the 300g; males 16 and older must throw the 400g.
  • The mini-javelin must land nose first to be considered a good throw; otherwise the throw will be called a foul and thus not measured.  SOTX will provide the appropriate implements at competition.

Softball Throw:

  • The maximum distance allowed for Softball Throw is 35 meters.  Any throw further than 35 meters will be considered a foul and does not count in the results.  The maximum distance allowed for the Ball Throw is 10 meters.  Any throw further than 10 meters will be considered a foul and does not count in results.  Should your athlete consistently be doing this in practices, please move him / her to an event where they will be more successful. Any type of softball is allowed.

Shot Put:

  • A wheelchair-only division is allowed.
  • It is acceptable to include athletes using wheelchairs in the regular division of the shot put, but the weight of the shot must match for all competitors. Wheelchair shot put divisions will use a 2kg shot.
  • For athletes competing in the shot put, SOTX will provide the following equipment: 3kg shot for females, 4kg shot for males and a 2kg. shot for females in a wheelchair only division.

 

Field Schedule

The schedule will be posted at www.sotx.org/summergames on May 10, 2017.

This schedule is tentative and subject to change.

Thursday, May 25, 2017

7:00 p.m. - 8:00 p.m.

Coaches' meeting

8:00 p.m.

Sports-specific break-out meeting

Friday, May 26, 2017 - Morning

M/F

 

8:00 a.m. - 12:00 p.m.

Note: Torch Run Final Leg will occur at 10:00 a.m. on Friday.

Ball Throw

M/F

Final

High Jump
(includes Pentathlon)

M/F

Final

Mini-Javelin

F

Prelim

Running Long Jump

F

Prelim

Shot Put

F

Prelim

Softball Throw

F

Prelim

Standing Long Jump

F

Prelim

Friday, May 26, 2017 - Afternoon

M/F

 

12:30 p.m. - 5:00 p.m.

Mini-Javelin

M

Prelim

Running Long Jump

M

Prelim

Shot Put

M

Prelim

Softball Throw

M

Prelim

Standing Long Jump

M

Prelim

Saturday, May 27, 2017 - Morning

M/F

 

8:00 a.m. - 12:00 p.m.

Mini-Javelin

M

Final

Running Long Jump

M

Final

Shot Put

M

Final

Softball Throw

M

Final

Standing Long Jump

M

Final

Saturday, May 27, 2017 - Afternoon

M/F

 

12:30 p.m. - 5:00 p.m.

Mini-Javelin

F

Final

Running Long Jump

F

Final

Shot Put

F

Final

Softball Throw

F

Final

Standing Long Jump

F

Final

Sunday, May 28, 2017

8:00 a.m. - 12:00 p.m.

Additional Competition (if necessary)

 

Field Awards

Field awards will be held at UTA Maverick Stadium for all Field Events except for the Mini-Javelin which is held on-site at the Intramural Fields.

Track Events

Venue

UT-Arlington Maverick Stadium
1307 W Mitchell
Arlington, TX 76013

Director: Paul Brockway

Phone: 682.472.6342

pauldbrockway@sbcglobal.net

Track General Information

  1. Accurate qualifying times and/or distances must be submitted for all track and field events.
  2. An athlete may enter one track event, one field event and one relay event, or the athlete may enter the pentathlon and one relay event.
  3. Long distance runners may enter two distance races (800m and longer), plus one relay race.  Athletes who choose this option will not have the option to participate in a field event.
  4. An athlete who uses a wheelchair may enter two track events and one field event.
  5. The maximum length for spiked shoes is 3mm.
    Track events will begin promptly at 8:00 a.m. each day beginning on Friday, May 26, 2017. All track events will be run in a descending order starting with the fastest heats (fastest to slowest). Coaches are responsible for having their athletes in the designated areas at the appropriate times so the athletes may participate in their events. Event times listed on the schedules are the times the events begin running, not the time to report to the staging area. An athlete who misses an assigned heat will not be allowed to run. If an athlete misses his preliminary race he will not be allowed to run in the finals.
  6. The following events will be run as prelims and finals: 50 Meter Run for males and females, 100 Meter Run for males and females, 200 Meter Run for males and females, 400 Meter Race Walk for both males and females, 4x100 Meter Relay for males and females, 400 Meter Run for males only.
  7. Check the SOTX website at www.sotx.org/summergames on May 10, 2017, for an updated track and field schedule.
  8. A more detailed schedule of events will also be available at registration. Final changes will be made at the coaches' meeting on Thursday, May 25, 2017. It is important that the head coach of a delegation or representative attend.
  9. Depending on the number of athletes registered in each event, open divisions (combined age groups) may be created in order to meet the minimum number of athletes per heat or to provide the most competitive heats possible based on scores.
  10. Two staging areas - green and yellow - will be utilized. Only athletes waiting to compete will be allowed in the staging areas. Athletes will be escorted from the staging area to the track. Upon completion of a preliminary event, the athletes will be escorted to a holding area.
  11. Athletes should be picked up immediately from the holding area. Upon completion of a final event, the athletes will be escorted directly to the awards area.
  12. Those athletes who exceed the events variance will be "held" and the appropriate heat determined based on the athlete's performance. The athlete's score will be entered along with the other scores in the appropriate place. The athlete who exceeded the variance will stand in front of the appropriate awards stand to receive his/her award.
  13. Numbered stickers (provided at staging area) must be worn by all runners in all events. Stickers are worn to facilitate the staging and timing process.
  14. The 400 Meter Race Walk will be in lanes. Walkers must remain in their lanes all the way around the track.
  15. Assisted walks are for those athletes who need a mechanical or adaptive device (crutches, cane, walker, pushing a wheelchair) to maintain an upright position. (Shoe inserts are not considered a mechanical or adaptive device). Another person may not physically assist athletes. A guide rope for visually impaired athletes is not considered a mechanical device and thus these athletes will be heated with sighted runners of equal ability.
  16. A 25% rabbit percentage will be utilized for track events at Summer Games.
  17. Athletes with visual impairments must provide their own guide rope for their event.

Relay Information

  1. Teams entered in the 4x100 or 4x400 will receive colored dots which will indicate the order of the runners for the relay.  The dots should be placed on the athlete's wristband before he/she enters the staging area.
  2. Team member rosters must be finalized during registration.  Teams not meeting the 4 member minimum will be scratched following registration.
  3. Because the 4x100 Meter Relay is now a prelim event, the four athletes who run the prelim will be required to run the final. NO EXCEPTIONS. Without the same four runners, the team will be disqualified.
  4. Relay teams must bring their own batons.
  5. Mixed gender relay teams will be run in the male divisions.

Track Schedule

The schedule will be posted at www.sotx.org/summergames on May 15, 2017.

Delegations wishing to place their tents/equipment within Maverick Stadium prior to the Friday of competition run the risk of their items being moved.
Any tents, marked off sections or personal items left may be removed by SOTX staff prior to Friday. We need access to setup (starting Tuesday) and if your delegation's items are in the way, they will be removed and stored for you to pickup.

This schedule is tentative and subject to change.

Friday, May 26, 2017 - Morning

M/F

 

8:00 a.m. - 12:15 p.m.

Note: Torch Run Final Leg will occur at 10:00 a.m. on Friday.

4x100m Relay

M/F

M/F-Prelim
Unified-Final

800m Run

M

 

400m Pentathlon

M/F

 

200m Run

M

Prelim

25m Wheelchair

M/F

 

25m Assisted Walk

M

 

25m Walk

M

 

50m Motorized Wheelchair Slalom

M

 

50m Assisted Walk

M

 

30m Wheelchair Slalom

M

 

100m Walk

M

 

100m Wheelchair

M

 

50m Walk

M

 

50m Run

M

Prelim

Friday, May 26, 2017 - Afternoon

M/F

 

1:00 p.m. - 5:00 p.m.

400m Racewalk

F

Prelim

50m Run

F

Prelim

200m Run

F

Prelim

25m Assisted Walk

F

 

25m Walk

F

 

30m Wheelchair Slalom

F

 

50m Assisted Walk

F

 

100m Walk

F

 

100m Wheelchair

F

 

50m Walk

F

 

400m Run

F

 

100m Run

F

Prelim

Saturday, May 27, 2017 - Morning

M/F

 

8:00 a.m. - 12:15 p.m.

1500m Run

M/F

 

800m Run

F

 

50m Run

F

Final

100m Run Pentathlon

M/F

 

100m Run

F

Final

200m Run

F

Final

10m Assisted Walk

F

 

10m Wheelchair Race

F

 

25m Motorized Wheelchair Obstacle Course

F

 

4x100m Relays

F

Final

4x100m Unified Relays

M/F

 

Saturday, May 27, 2017 - Afternoon

M/F

 

1:00 p.m. - 5:00 p.m.

400m Run

M

Prelim

50m Run

M

Final

400m Racewalk

M

Prelim

200m Run

M

Final

100m Run

M

Prelim

10m Assisted Walk

M

 

Sunday, May 28, 2017

M/F

 

8:00 a.m. - 12:30 p.m.

100m Run

M

Final

3000m Run

M/F

 

4x100m Relay

M

Final

 

Track Awards

Track awards will be held at UTA Maverick Stadium.

Basketball

Venues

UT-Arlington The MAC/PE
BLDG 500 w Nedderman
Arlington, TX 76013

Lamar High School
1400 W Lamar BLVD
Arlington, TX 76011

Director: Tammy Hortenstine

Phone: 325.450.2896

tammy.hortenstine@gmail.com

Basketball General Information

Basketball Reminders for Coaches

  1. A team evaluation questionnaire (TEQ) must be submitted with entries for each basketball team.
  2. A classification round will be held to determine the number of divisions required and the leveling of teams on Thursday, May 25, 2017 from 1:00 p.m. to 6:00 p.m. at The MAC.
  3. Classification rosters must be submitted with the five BEST players highlighted, and these players must start the classifications.
  4. All teams must participate in the classification round. If a team does not, that team CANNOT participate in the tournament. All athletes must attend classification. If an athlete does not attend, they must sit out the first game that the team plays. NO EXCEPTIONS will be made.
  5. Basketball teams that wish to utilize a full court press in competition will be asked to do so during classification.  Coaches should mark this on their classification roster. Please note this does not equal automatic placement in a division that allows a team to use the press.
  6. Each traditional game will consist of four quarters of six minutes each. The game clock will be in accordance with NGB rules. The specifics of the game clock will be reviewed prior to the tournament. A running clock may be used in certain game scenarios but must first be approved by the head coaches of both teams and the gym supervisor.
  7. Unified Sports® games will be 8-minute quarters (The basketball committee has the authority to determine that lower divisions of Unified Sports® basketball will play 6-minute quarters. These divisions – if any – will be identified at the coaches' meeting).
  8. Basketball teams are required to wear proper uniforms with numbers on the front AND back of the jerseys. Undershirts should all be the same color. Example: If the Amarillo Shakers have navy uniforms and one player wants to wear a WHITE shirt underneath, then other players choosing to wear undershirts must wear WHITE undershirts.
  9. Basketball 3-on-3 maximum roster is 6 players; team competition maximum roster is 12 players.
  10. Individual Skills athletes will participate in both prelims and finals on Friday, May 26, 2017. This event will be held in the PE Maverick downstairs gym.  Prelims are scheduled to begin at 9:00 a.m. Your entire team will compete in prelims at a scheduled time.  Schedules will be provided at the coaches' meeting on Thursday.   Athletes will then be heated for finals according to prelim scores. All athletes must return to the venue by 12:30pm and be available when their heat is called. Athletes will go directly to awards after completion of finals competition. There will be both 8 ft. and 10 ft. divisions. Please specify which one on your entries. One designated person from the competing athlete's delegation may be identified to assist in prompting (not aiding in performance of actual skill itself) that athlete during Individual Skills competition.
  11. Each basketball team must have its own certified head coach on the bench. This includes 5 on 5, 3 on 3, Team Skills and Individual Skills. The head coach of a Unified team must be dually certified in the sport and in Unified Sports®.
  12. Teams may be awarded once the placement within their division has been established. The process will be discussed at the coaches meeting.

A minimum of nine 3-on-3 teams must register in order to hold that event. This will be determined after entries are received on April 10. Delegations with entries in this sport will be notified of the status of this event.

Basketball Schedule

The classification schedule will be posted at www.sotx.org/summergames on May 12, 2017.

Thursday, May 25, 2017

1:00 p.m. - 6:00 p.m.

Classifications at The MAC & PE Building

7:00 p.m. - 8:00 p.m.

Coaches' meeting

8:00 p.m.

Sports-specific break-out meeting
(First game notices will be given.)

Friday, May 26, 2017

7:00 a.m.

Competition schedules available at The MAC

8:00 a.m. - 10:30 a.m.

Team Skills in PE Building, downstairs gym

8:00 a.m. - 6:00 p.m.

Team Competition at all basketball venues

9:00 a.m. - 12:00 p.m.

Individual Skills (Prelims) in PE Building, downstairs gym

12:30 p.m. - 3:00 p.m.

Individual Skills (Finals) in PE Building, downstairs gym

Saturday, May 27, 2017

8:00 a.m. - 6:00 p.m.

Competition continues at all basketball venues

Sunday, May 28, 2017

8:00 a.m. - 12:00 p.m.

Competition/finals

Basketball Awards

All head coaches must check in at the Basketball Headquarters to pick up your team's awards placement card prior to taking your team to the (indoor) awards location. You will hand the awards placement card to the awards team.

Basketball Parking

Lot #33 on the UTA Campus is under construction and a new parking palan for the MAC. Please refer to the Summer Games map for alternative parking locations.

Cycling

Venue

UT-Arlington Campus Parking Lot #49
Corner of West Mitchell & South West ST
Arlington, TX 76013

Director: Terry Cook

Phone: 512.632.1773

terry@keasler.com

Cycling General Information

  1. An athlete may enter a maximum of two events.
  2. All bicycles must be inspected by the coach prior to being used in the event(s).
  3. All cyclists, including coaches, must wear helmets at ALL times while on bicycles. All athletes will wear numbers.
  4. All cyclists must check in 30 minutes prior to their scheduled race time. Signs will identify the check-in tent.
  5. Competition times and schedules will be provided at the coaches' meeting to be held on Thursday, May 25, 2017.
  6. 35% rabbit percentage will be applied when no preliminaries are conducted in a cycling event.
  7. 20% rabbit percentage will be applied when preliminaries AND finals are conducted in a cycling event.

Cycling Schedule

A tentative schedule will be posted at www.sotx.org/summergames on May 15, 2017. The final schedule will be shared at the Thursday evening coaches' meeting. (Subject to Change)

This schedule is subject to change.

Order of Events:

Thursday, May 25, 2017

7:00 p.m. - 8:00 p.m.

Coaches' meeting

8:00 p.m.

Sports-specific break-out meeting

Saturday, May 27, 2017

10K Road Race

10K Tandem Time Trial

Unified

10K Time Trial

1K Time Trial

Modified

1K Time Trial

1K Time Trial

Unified

Lunch/Awards

15K Road Race

500m Time Trial

Modified

500m Time Trial

5K Time Trial

Modified

5K Time Trial

5K Tandem Time Trial

Unified

Cycling Awards

Cycling awards will be presented at the cycling venue immediately after the completion of each heat.

Gymnastics

Venue

Rockwall High School
901 Yellowjacket Ln
Rockwall, TX 75087

Director: Rhiannon Settles

Phone: 254.749.1307

RunnerRhi@gmail.com

Gymnastics General Information

  1. Competition will be held at Rockwall High School.
  2. Male gymnasts shall wear tank tops (leotards) and long white gymnastic pants or T-shirts that are tucked in and gymnastics shorts.  For either set of attire, the gymnast may compete in gymnastic slippers or bare feet.
  3. Female gymnasts shall wear a long sleeve leotard, have bare legs and have bare feet, white peds or gymnastic slippers. Flesh colored tights with bare feet are permitted, but not recommended.
  4. All competitors must perform their routines within the specified time limits.
  5. Please refer to the Sports Skills Guide for a complete description of events.
  6. Complete details of competition times, groupings and meet procedures will be distributed at the coaches' meeting.

Gymnastics Schedule

Please note: the gymnastics coaches' meeting will be held in the morning on Saturday, May 27, 2017 prior to the competition.

Saturday, May 27, 2017

8:30 a.m. - 9:30 a.m.

Warm-up for Artistic Gymnastics

9:30 a.m.

March In

9:45 a.m. - 12:00 p.m.

Artistic competition, then awards

12:00 p.m. - 1:30 p.m.

Lunch

1:30 p.m. - 2:00 p.m.

Warm-up for Rhythmic Gymnastics

2:00 p.m.

March In

2:15 p.m. - 4:30 p.m.

Rhythmic competition, then awards

Gymnastics Awards

Gymnastics awards will be held at Rockwall High School.

Soccer

Venue

Upper 90 Soccer Center
1118 California LN
Arlington, TX 76015

Director: Mark Lund

Phone: 972.608.8999

mlundplano@yahoo.com

Soccer General Information

  1. We will be playing indoor soccer once again this year, continuing the pilot that we started in 2016.
  2. Soccer will take place at the Uper 90 Soccer Center.
  3. A Team Evaluation Questionnaire (TEQ) must be submitted with entries for each soccer team.
  4. Competition will be offered in 5-a-side (Traditional and Unified) and Individual Skills.
  5. A classification round will be held to determine divisions in 5-a-side.
  6. Teams must submit a roster that highlights their BEST 5 players. These 5 players must start on the field during the classifications.
  7. Players who do not participate in classification will not be able to play in their team's first game.
  8. 5-a-side play will consist of two 10 minute halves with a five-minute half-time. All games will be decided with overtime and shootout if necessary.
  9. Unlimited substitution will be allowed in 5-a-side and 11-a-side competition.
  10. Indoor specific soccer rules will be distributed to registered teams prior to Summer Games.
  11. Soccer footwear shall consist of turf shoes and tennis shoes. Cleats of any kind are not allowed on the indoor playing surfaces.
  12. Details of competition times will be distributed at the coaches' meeting.
  13. A minimum of eight participants must register at the time of entries in order to hold individual skills. Delegations will be notified of the status after entries are due April 17.
    Individual Skills will be held on Saturday with two rounds (preliminaries and finals). Athletes will perform each skill station one time per round. One designated person from the competing athlete's delegation may be identified to assist in prompting (not aiding in performance of actual skill itself) that athlete during Individual Skills competition.
  14. No matches will end in a tie. Two "golden goal" overtime periods will be played. If still tied, the game will be decided by a penalty kick shoot out.
  15. Each soccer team must have its own certified head coach on the bench. This includes Individual Skills.  The head coach of a Unified team must be dually certified in the sport and in Unified Sports®.
  16. All teams are required to attend classifications.

Upper 90 Soccer Center Rules

  1. No cleats
  2. No bouncing soccer balls outside of contained indoor field
  3. Outside food is allowed. Concessions will be available as well.

Soccer Schedule

Thursday, May 25, 2017

1:00 p.m. - 4:00 p.m.

Classifications (5-on-5 teams)

7:00 p.m. - 8:00 p.m.

Coaches' meeting

8:00 p.m.

Sport-specific breakout meeting
(A schedule will be distributed.)

Friday, May 26, 2017

8:00 a.m. - 5:30 p.m.

Team Competition

Saturday, May 27, 2017

8:00 a.m. - 12:30 p.m.

Team competition

11:00 a.m. - 2:00 p.m.

* Individual Skills competition at UTA Intramural Fields

2:00 p.m. - 5:30 p.m.

Team Competition

Sunday, May 28, 2017

8:00 a.m. - 12:00 p.m.

Games possible

* The Individual Skills Competition will be held at the Intramural Fields at UTA. Prelims will be held at 11:00am, a short lunch break will occur from12pm-12:30pm. Finals will be held at 12:45pm. Athletes must attend Prelims to participate in Finals and be awarded. Awards will be held at the MAC immediately after Finals.

Soccer Awards

Soccer Awards will be held at the MAC, where the basketball games are played.

Tennis

Venue

UT-Arlington Tennis Center
909 Greek Row
Arlington, TX 76013

Director: Cindy Benzon

Phone: 832.264.7773

benzon@texas.usta.com

Tennis General Information

  1. Tennis competition will be held at the UTA Tennis Center.
  2. A Tennis Rating Form must be submitted with entries for each athlete.
  3. Events Offered: Singles, Doubles; Unified Sports® Doubles, and Individual Skills.
  4. Individual Skills competition will be as follows: Forehand Volley, Backhand Volley, Forehand Ground Stroke, Backhand Ground Stroke, Serve - Deuce Court, Serve - Advantage Court, Alternating Ground Strokes with Movement.
  5. Athletes may choose to serve overhand or underhand. The underhand serve is not supposed to touch the ground, but we will accept it if the athlete cannot hit it in the air.
  6. It is imperative that each coach turns in an accurate and up-to-date skills point total for each athlete that participates in Individual Skills. This total, along with a preliminary round, will help ensure that the finals draws are both fair and the best competition.
  7. Please ensure that all athletes come prepared for the sun and very hot weather. They need caps, towels and sunscreen, and should be hydrated by drinking lots of water the day before. Try to make it a part of their training to drink water during match play.
  8. The Tennis Rating Program and a classification round will be utilized to determine draws for match play athletes.

Tennis Schedule

Thursday, May 25, 2017

3:00 p.m. - 5:00 p.m.

Classification (Singles, Doubles, Unified*)

7:00 p.m. - 8:00 p.m.

Coaches' meeting

8:00 p.m.

Sport-specific breakout meeting

Friday, May 26, 2017

7:30 a.m.

Coaches' check-in (Singles Play, Individual Skills)

8:00 a.m. - 12:00 p.m.

Individual Skills Prelim female and male divisions and Singles match play

12:00 p.m. - 1:00 p.m.

Lunch

12:45 p.m.

Check-in for afternoon matches

1:00 p.m. - 4:00 p.m.

Singles and Doubles match play for males and females continued

Saturday, May 27, 2017

7:30 a.m.

Coaches' check-in for Doubles, Unified Doubles, and Skills.

8:00 a.m. - 12:00 p.m.

Doubles and Unified matches, Individual Skills medal round

12:00 p.m. - 1:00 p.m.

Lunch

1:00 p.m. - 4:00 p.m.

Doubles and Unified Doubles match play if necessary

*If Unified teams ONLY are unable to attend Classifications on Thursday, please contact Cindy Benzon  to make alternate arrangements.

Tennis Awards

Awards will follow completion of competition events.  The location for awards will be Inside the MAC building.

Special Events

Special Events Schedule

Friday, May 26, 2017

10:00 a.m. - 10:15 a.m.

Torch Run Final Leg

10:15 a.m. - 10:45 a.m.

Summer Games Press Conference

10:00 a.m. - 4:00 p.m.

Athlete Village

10:00 a.m. - 4:00 p.m.

Wellness Park: Healthy Athletes

6:15 p.m.

Line up for Parade of Athletes

7:00 p.m. - 9:00 p.m.

Opening Ceremonies

Saturday, May 27, 2017

10:00 a.m. - 3:00 p.m.

Athlete Village

10:00 a.m. - 3:00 p.m.

Wellness Park: Healthy Athletes

7:00 p.m. - 9:00 p.m.

Victory Dance - What's YOUR super power?

Theme - Superheroes

Wellness Park

Stop by Wellness Park and get your Healthy Athletes screenings for free! Wellness Park's objective is to help improve health care for our athletes. Tentatively we are offering Opening Eyes, Healthy Hearing, Health Promotions, Special Smiles, Medfest and Strong Minds, Strong Bodies. Our trained professionals are all ready to screen your athletes and provide them with helpful information to keep them healthy and competing at their very best. Wellness Park will be open on Friday, May 26, 2017 from 10:00 a.m. to 4:00 p.m. and on Saturday, May 27, 2017 from 10:00 a.m. to 3:00 p.m. Wellness Park will be located at the University Center on the 2nd floor.  There will be lots of good information for all! A final list of screenings will be provided at the coaches meeting on Thursday, May 25, 2017

Remember: "Athletes who stay fit, don't quit!"

Athlete Village

Athlete Village promises to be an area of fun for all ages of athletes. There will be carnival-style games, local entertainers, concessions, exhibits and displays on Friday, May 26, 2017 from 10:00 a.m. to 4:00 p.m. and on Saturday, May 27, 2017 from 10:00 a.m. to 3:00 p.m. Athlete Village will be located at the University Center in the Bluebonnet Room. We encourage all teams to visit Athlete Village and enjoy the festivities.  Special guest appearances in the area include: pageant titleholders, local entertainers and businesses. Featured attractions consist of athlete massages, merchandise sales, family reception area, SOTX outreach information services, arts and crafts area, carnival-style games and much more. A complete listing of activities and times will be available at registration.

Parking option for Wellness Park and Athlete Village:  Athletes can be dropped off at the University Center and vehicles can then park in Lot #50 which is located on S. West St. and Doug Russell Rd.  A shuttle bus will then take the drivers to the University Center.

Law Enforcement Torch Run

Come cheer on hundreds of Law Enforcement Torch Run volunteers as they carry the Special Olympics Texas Flame of Hope into UTA Maverick Stadium on Friday, May 27, 2017 at 10:00 a.m. Since its inception in 1985, the Texas Law Enforcement Torch Run has raised over $12 million to benefit SOTX.

Opening Ceremonies

Opening Ceremonies will be held from 7:00 p.m. to 9:00 p.m. at the UTA Maverick Stadium on Friday, May 26, 2017. The evening will begin with the entry of the law enforcement officers, followed by the Parade of Athletes. Each team will be recognized by the announcers, and then may be seated on the field for the duration of the ceremonies. Please see that the athletes are prepared to stay (if the ground is wet, athletes will want to bring something to sit on). The program will continue with the National Anthem and an official welcome from The University of Texas at Arlington. The program will feature the Athlete Oath, the Volunteer Oath, the Officials Oath, the entrance of the Flame of Hope and the Cauldron Lighting Ceremony.

In the staging area of the Athlete Parade for Opening Ceremonies at Maverick Stadium, United Healthcare volunteers will be handing out Texas Flag bandanas to all participating SOTX Athletes. This is a memento commemorating the 2017 Summer Games.

We look forward to seeing everyone there!

Parade of Athletes

We encourage delegations to start arriving as early as 6:15 p.m.  Please allow plenty of travel time to get from your hotel to the stadium.  Once you arrive, parking is located in the south parking lot.  You can access this lot by Mitchell Street.  Team buses will drop off athletes at the stadium, and then be directed to park in Lot 49.  A shuttle bus will transport the bus drivers between Lot 49 and the stadium.

As done in the past, each team is asked to bring a team banner with the team's name and city clearly written on it.  Athletes will be staged on the west side of the stadium along the sidewalks.  The lineup is first-come, first-served. Athletes will enter the stadium during the Parade of Athletes from the ramps at either the north or south end of the west grand stands.  Athletes may then be seated on the field facing the stage.  Please remember no high heels are allowed on the field.  Temperatures on the field might be high so please bring water or other accommodations for athletes as needed.

Further directions will be explained during the coaches' meeting.  Only registered coaches and athletes may enter the stadium in the parade.  Families and guests will be seated in the west-end stands facing the stage. 

Victory Dance

The Victory Dance will take place on Saturday May 27, 2017 from 7:00pm – 9:00pm at UTA Maverick Stadium. A deejay will provide the entertainment to help create a memorable evening. High heels are not allowed on the field. The 2017 Victory Dance will be themed “Super Heroes.” All Athletes are encouraged to wear their favorite super hero attire.

Closing Ceremonies

The Closing Ceremonies will be highlighted during the mid-point of the Victory Dance on Saturday, May 27, 2017. The brief program will incorporate the exit of the Special Olympics Texas flame and closing comments.

Families Activities

A key component to every Special Olympics Texas event is the attendance of athletes' family members. These proud supporters are seen in the stands, on the sidelines and in coaching positions. This year, families will again have a place to relax while meeting fellow family members to discuss experiences and share ideas.  The Families Booth is located in Athlete Village. A kiosk area with computer access to a variety of websites, including SOTX, will allow families and committee members to visit key outreach support areas listed in the Family Resource Guide. The State Family Support Network (SFSN) will also have a photo booth for photo buttons, team photos and funny costume photos, and a Silent Auction - stop by Athlete Village and bid on one of these exciting items and help support the SFSN!

Athlete Leadership Program (ALPs) Athlete Input Council Meeting

From 7:00-9:00 p.m. on Thursday, May 25, 2017, ALPs representatives from around the state will gather at the University Center for an Athlete Input Council Meeting, sharing ideas and information from their respective areas. The Athlete Input Council Meeting is open to all Athlete Leaders involved in their Area's ALPs efforts. Light snacks will be provided. We look forward to hearing what our ALPs representatives have to share!

Merchandise

Team/Bulk Orders

During Chapter Games Registration on Thursday, May 25, 2017, HoDs are able to pay and pick up bulk orders of the 2017 Summer Games logo shirts in which they pre-ordered. A form will be available online at www.sotx.org/summergames. Fill out this form by May 1 and send it to Lesa Cantrell at lcantrell@sotx.org.

Merchandise Schedule

Thursday, May 25, 2017

3:00 p.m. - 6:30 p.m.

University Center

Friday, May 26, 2017

8:00 a.m. - 4:00 p.m.

UTA Maverick Stadium

9:00 a.m. - 4:00 p.m.

Soccer - Upper 90 Soccer Center

9:00 a.m. - 4:00 p.m.

Basketball - UTA MAC

10:00 a.m. - 4:00 p.m.

Athlete Village

Saturday, May 27, 2017

8:00 a.m. - 4:00 p.m.

UTA Maverick Stadium

9:00 a.m. - 4:00 p.m.

UTA Tennis Center

9:00 a.m. - 4:00 p.m.

Basketball - UTA MAC

10:00 a.m. - 3:00 p.m.

Athlete Village

7:00 p.m. - 9:00 p.m.

Victory Dance
Last opportunity to purchase merchandise!

Meals

Dining Facilities

UTA has one dining facility that will be open for walk-ups and delegations that have pre-paid for meals. The Commons Dining Hall will serve meals during Summer Games. Meals beginning with breakfast on Friday; the last meal served for everyone eating on campus is Sunday breakfast. It will be important for groups not to linger in the dining area in order to allow ample seating.

2017 Summer Games Dining Order Form

All order forms are due May 8. Please submit payment with the order form. If emailing – also submit a copy of the order form with payment in the mail.

On-Campus Meals Schedule

Friday, May 26, 2017

6:00 a.m. - 8:00 a.m.

Breakfast

11:00 a.m. - 2:00 p.m.

Lunch

5:00 p.m. - 7:00 p.m.

Dinner

Saturday, May 27, 2017

6:00 a.m. - 8:00 a.m.

Breakfast

11:00 a.m. - 2:00 p.m.

Lunch

5:00 p.m. - 7:00 p.m.

Dinner

Sunday, May 28, 2017

6:00 a.m. - 8:00 a.m.

Breakfast

Boxed Meals Information

Groups can order boxed meals in place of regular on-site lunches or dinners. Heads of delegations need to refer to their packet for further information on ordering. Boxed meals will need to be picked up at the dining hall during the breakfast meal time and it will be the group's responsibility to provide appropriate coolers and ice chests for storage. The deadline to order is May 9. Lunches are for teams competing.

2017 Summer Games Dining Order Form

Please use the 2017 Summer Games Dining Order Form. Please submit payment with the order form. If emailing – also submit a copy of the order form with payment in the mail.

Grills at Maverick Stadium

NO grills are allowed inside or outside (including the parking lot) of Maverick staduim. New policy as of 2017. Pre-packed items only are allowed inside Maverick Stadium.

Off-Campus Meals

Teams competing with tight schedules should prepare ahead of time to eat at their venues or at off hours that may be different from their on-campus teammates.

Parking & Transportation

Shuttle Bus Schedule

Durham School Services will provide shuttle service to on and off-campus venues, as well as preferred hotels, Friday through Sunday. Scheduling and routing information will be shared in more detail at the coaches' meeting. A list of preferred hotels can be found at www.sotx.org/summergames under "Reserve Your Hotel."

For safety reasons, Durham will make sure that the people riding the buses are associated with Special Olympics Texas. To identify SOTX associated riders, Durham volunteers and drivers will check for one of the following types of Summer Games I.D.:

  • Athletes or coaches wristband
  • Volunteer button or credentials
  • Families and general public spectators who wish to ride the shuttles will be asked to get a bus pass from the families booth located in Athlete Village.

Note: Bus schedules and information will be available at registration, the coaches' meeting and the information tent.

Parking

Please observe the restricted permit parking and no-parking signs, emergency vehicle parking and handicap parking areas. Team buses will have a designated parking area (refer to campus map), which will be monitored by the University Campus Police.

Due to the large number of vehicles at Opening Ceremonies and Victory Dance, we ask that you ride together to reduce traffic congestion that evening. Team buses will receive specific instructions from parking security volunteers on where to unload, load and park.

Health & Safety

Weather Contingency Plan

In the unfortunate event that we encounter inclement weather, we will utilize the weather plan provided at registration and covered in the coaches' meeting. Let us stress the fact that we will only use this plan if the conditions are such that it is impossible to continue with the event as scheduled for a prolonged period of time.  The Games Director and Games Committee will be the final authority regarding cancellation or postponement of any phase of the Summer Games. If weather does force any schedule adjustments, information concerning postponements will be available at the Information Tent and the Command Center. The phone number is 817.272.0600. To receive weather and other important news and alerts during Summer Games, text "sotxsummer" to 888777.

Information Center

The Information Center will be located in a tent inside Gate One on the south side of UTA Maverick Stadium. The Information Center serves as an information resource for everyone at the Summer Games. It also serves as the lost and found. Games results and heating are posted at the Information Center as they become available from the Results Center. The Information Center will be open Friday, May 26, 2017 from 7:00 a.m. to 7:00 p.m., Saturday, May 27, 2017 from 7:00 a.m. to 7:00 p.m., and Sunday, May 28, 2017 from 7:00 a.m. to close.

Command Center

The Command Center will be located in a mobile operations trailer in a parking lot on campus near UTA Maverick Stadium. The Command Center, which will open on Thursday, May 25, 2017, will serve as the hub for emergency information and is the communication link between the various sports venues. Command Center personnel will be in radio contact with designated personnel at all Games sites. The Command Center will be staffed 24 hours a day, and will serve as the lost and found persons site. To reach Command Center, call 817.272.0600.

SOTX Drone Policy

Out of safety concerns for athletes, coaches, volunteers and spectators at Special Olympics Texas practices, events and competitions, Special Olympics Texas prohibits the operation or use of drones, unmanned aerial vehicles (UAVs) or unmanned aerial systems (UASs) for photography or other use during our practices, events and competitions.

Regulations While on Campus

The University of Texas at Arlington has a no smoking policy. There is no smoking allowed in any building at any time. Furthermore, no one is allowed to smoke on or near the field of play or other areas that are official Games related venues. The below-listed items will be prohibited on campus. Violation of any of these regulations will be cause for immediate removal from campus and expulsion from the Games. Regulations apply to coaches, athletes and official delegates:

  1. Possession of any alcoholic beverages
  2. Possession or use of any narcotic stimulant, depressant or hallucinogenic drugs without a doctor's prescription
  3. Possession or use of candles, lanterns, firearms, gasoline or other volatile solutions, explosives, fireworks or other dangerous materials
  4. Possession or use of any electrical heating, cooking, or food preparation appliances
  5. Gambling
  6. Possession of pets or animals (only certified service animals will be allowed)
  7. Activation of a fire alarm could result in a $250 fine per activation. Please do not tamper with any fire alarm device or fire protection system; significant fees may be assessed.

Security/Crowd Control

Security volunteers are there to help you, your athletes and other participants enjoy the Games safely. Security personnel have direct radio communications, through the Command Center, with the SOTX staff, officials, EMS and police. If you have an emergency or other problem and can't find the help you need, look for a security staff member. Security personnel will be wearing orange t-shirts or law enforcement uniforms. Please follow their instructions.

Crossing Guards

Security personnel will provide crossing guards at designated intersections. Please help us prevent a serious accident by using only the crosswalk area and cooperating with the campus guards and police.

Lost and Found Persons

Lost athletes should be escorted to the security volunteer or the medical area at each sports venue. Athletes lost on campus during the evening hours should be escorted to the Command Center.

Lost and Found Possessions

All lost items should be turned in to the Information Tent (or to the registration/tournament desk if not near the stadium). If identification is available, an attempt will be made to notify the owner. People who wish to claim a lost item should report to the Information Tent. All items found will be centralized at the Information Tent (regardless of where they were found).

Curfew

We ask that all athletes and coaches be in by 11:00 p.m. Coaches must not leave athletes without appropriate adult supervision. Coaches are responsible for the conduct and supervision of their athletes at all times.

All coaches are expected to devote 100% of their time to supervising their athletes. Any athlete found unsupervised or involved in disruptive behavior might be disqualified from the Games. Also, the coach of that team may be suspended from all SOTX events for a period of up to one year. Furthermore, the administrators of the sponsoring agency or school will be notified in writing of the inappropriate conduct of the coaches and athletes. Supervision of the athletes is the key to a safe and enjoyable experience.

First Aid

First aid stations will be in operation at all competition and special event sites. Treatment provided at these stations will consist of American Red Cross first aid procedures. NO MEDICATION WILL BE DISPENSED. Any athlete or coach who requires medical attention should be taken immediately to one of the first aid stations. From this point, the medical support staff will administer appropriate first aid and, if necessary, make arrangements for emergency examination, treatment and/or hospitalization. An EMS unit will be on call during the Games.

Do not take an athlete or coach directly to a hospital or seek medical treatment before going to one of the above-mentioned first aid stations. Please keep our medical support staff informed of any problems, since they are the most fully prepared to handle them.

Copies of athlete medical files will be kept at the Command Center. Please keep your medical form copies with you at all times.

Hospital/Medical

Arlington Memorial Hospital
800 W. Randol Mill Road, Arlington, TX 76012
817.960.6100
Several medical professionals will provide medical support for the Summer Games. On-site personnel will be available to provide ambulance transportation at the stadium.

Health Checklist

Coaches and parents should use the following checklist for athletes competing in the Special Olympics Texas Summer Games:

  1. Medications - Each athlete or delegation member should have a complete supply of medications and a schedule indicating exact dosage. Should a delegation member require treatment, the medical staff must have accurate information so that proper treatment may be provided.
  2. Personal Health Items - All participants should use sunscreen! Individuals with blonde or red hair or sensitive skin should use a sunscreen with a high SPF factor. Everyone burns regardless of skin pigmentation.
  3. Diet - A balanced diet is essential to the athletes' performance at the Games. The diet should contain extra carbohydrates (in the form of starches), fresh fruit and vegetables whenever possible. Athletes and members of the delegations should be discouraged from eating greasy, fried or fatty foods. Athletes should not drink soft drinks for breakfast or lunch, and should limit their intake at dinner.
  4. Clothing - Athletes should have light colored, loose fitting clothing to wear at the Games. It is also important for each athlete to bring a billed cap or visor. These items will help the athletes to stay cool.
  5. Liquids - Each athlete should drink extra fluids with meals and at regular intervals at the sports venues. Athletes and members of the delegations should always drink plenty of water.
  6. Medic Alert Tags - Athletes who have diabetes, epilepsy (seizures), or allergic reactions to medication should wear Medic Alert tags at all times.

Special Medical Problems

The Medical Committee expects coaches to be aware of their athletes' medical needs. The following list contains special medical problems that may occur in an athletic event such as the Summer Games (specifically heat-related illnesses):

  1. Muscle Cramps - These cramps usually involve the arm, leg or abdominal muscles. Generally, the cramps begin within two hours of vigorous exercise, and often occur during the "cool down" period. An athlete experiencing muscle cramps should be taken to the nearest first aid station for care. Treatment for muscle cramps consists of fluid replacement with water or a weak salt solution. An athlete who is treated for muscle cramps should have extra rest and plenty of fluids.
  2. Epileptic Seizures or Convulsions - Most epileptic seizures last two to four minutes. First aid for seizures or convulsions consists of gently protecting the victim from injuring himself and gently turning the victim's head to the side so that saliva or vomit drains from the victim's mouth. It is important not to force anything into the victim's mouth, not to leave the victim alone, and to call the nearest first aid station or hotel security.
  3. Sunburn - Serious sunburns can result from constant exposure to the sun during the three days of the Games. Protect the athletes and yourselves. Even on cloudy days, burning rays can cause damage to a person's skin. Use a sunscreen with a minimum of SPF 15. The higher the SPF, the greater the block it provides.
  4. Heat Exhaustion - This condition is a more serious heat-related illness than muscle cramps, and is characterized by physical weakness, light-headedness, confusion, nausea, and cramping. Also, body temperature is usually normal or slightly elevated. Any athlete who has been exposed to heat and "just doesn't feel well" may be suffering from heat exhaustion. Treatment of heat exhaustion consists of moving the athlete to a cool environment, allowing the athlete extra rest, and providing fluid replacement.
  5. Heat Stroke - Heat stroke is caused by the body's inability to dispense of heat properly under existing environmental conditions. This condition causes an athlete's body temperature to rise quickly to intolerable levels (106°F). Symptoms of heat stroke are similar to those of heat exhaustion and may include delirium, coma and seizure activity. A victim of heat stroke ceases to sweat and develops "goose flesh." Treatment for heat stroke consists of rapid cooling in an ice bath and immediate hospitalization.

The Medical Committee feels coaches should be aware that the following predisposing factors will make heat related illness more likely to occur.

  1. Illnesses - The conditions which make a person more susceptible to heat illness include: diabetes, heart disease, high blood pressure, and thyroid gland diseases.
  2. Medications - Medications which make a person less tolerant of the heat are tranquilizers, anti-depressants, diuretics, sedatives and thyroid drugs.
  3. Age - Young children and elderly people are more prone to heat illnesses than teenagers and middle aged people.

Fluids

We cannot over-emphasize the importance of consumption of water during the Games. Water - not a soft drink - is an essential component of every practice session and meet. In the past, there have been cases of heat exhaustion which are directly related to insufficient liquids. Coaches are encouraged to bring thermos jugs or canteens so that everyone has water at all times. There will be water tanks available to refill your containers. Please take advantage of this service.

Due to variable high humidity and temperatures in the 90's and above, consumption of water before and during the Games is the only way to maintain good health. Disciplinary measures will be taken against coaches who jeopardize the health and safety of their athletes by depriving them of water during Games.

Water Safety (Swimming at Hotels)

A number of teams participate in recreational swimming at motel pools during the Games. All Special Olympics aquatics training, competition and recreational sessions shall be conducted in accordance with basic safety practices as specified in the SOTX Information Guide. This policy specifies that in all swimming activities, there must be a certified lifeguard on duty while athletes are in the water. This policy is in effect at any time that an athlete is in a pool for training and competition, as well as for recreational aquatic activities (time spent after competition back at the hotel pool). Each delegation must review, sign and turn in the Recreational Aquatics Form prior to or at registration.

Insurance Incident Reporting

SOTX and SOI are interested in identifying the causes of injuries and accidents so that preventative actions may be taken to reduce or eliminate potential dangers. Part of this process is the reporting of all injuries or potential injuries on the incident report forms. An incident report form (Special Olympics First Report of Accident/Incident) must be completed in its entirety for each occurrence of a physical accident or incident that may result in injury to an athlete, coach, volunteer, spectator or physical property damage. The incident report form is available from the area director or responsible SOTX staff person at all Special Olympics Texas functions, competitions or training activities.

Procedure

The incident report form must be reviewed and signed by a SOTX staff person verifying that the incident occurred as reported. The form is submitted to the area office, faxed to the SOTX insurance carrier and faxed to the chapter risk insurance manager, Kathy McClain, at 512.835.7756. She can be reached by phone at 512.491.2933.

The incident report form must be completed even if no medical treatment is required. If the incident results in an injury and medical costs are incurred, a Special Olympics claim form will be forwarded by the insurance company directly to the injured party. Claim forms will not be accepted by the insurance company without a completed incident report.

If the incident involves a vehicle that is being used on official SOTX business, then the Special Olympics Automobile Loss Report is also required to be completed in its entirety.

Accident Insurance Coverage

Special Olympics provides secondary insurance coverage in the event of accidental injury that necessitates medical attention during a Special Olympics event. Persons insured under the policy are all members of Special Olympics, Inc. and Special Olympics programs, collectively and independently, including participants, officials, coaches, chaperones, supervisors and other volunteers whose names are on file with the policy holder. Special Olympics coverage is secondary, meaning that claims are only considered after payment by any other insurance coverage.

The athlete, coach, volunteer, spectator or damaged property owner must first submit all medical bills to their own accident insurance company. If unpaid balances remain after processing by the primary insurance company, a claim may be submitted through Special Olympics insurance. If the injured party does not have any other insurance coverage, the claim initially may be submitted to Special Olympics insurance.

If, on account of injuries suffered while participating in a Special Olympics event and within 60 days from the date of the accident, the insured shall require medical or surgical treatment, including hospitalization and the services of registered nurses or licensed nurses, but excluding dental care, the insurance company will pay the actual costs thereof in excess of the deductible amount (if any), but not more than the stated maximum medical indemnity, $10,000, incurred within one year from the date of the first such treatment.

Coverage is provided for fainting, heat stroke and exhaustion, and any accident where epilepsy or a seizure may be a contributing factor. Coverage is also provided for ambulance service. No medical indemnity shall be payable on account of expenses incurred for eyeglasses, including prescriptions thereof. With respect to dental care, the insurance company will pay the actual cost in excess of the deductible amount (if any), but not more than $10,000, incurred within one year from the date of accident for dental care required on account of injury to or loss of natural teeth resulting from such injuries, including replacement of such teeth, but excluding dental x-rays, provided the aggregate payment of medical, surgical and dental treatment required on account of all injuries resulting from one accident shall not exceed the maximum medical indemnity, $10,000.

The insurance under this policy shall not apply: to the cost of medical or surgical treatment or nursing service rendered by any person employed or retained by the policy holder to any loss by (1) abdominal hernia, however caused; (2) bacterial infections (except pyrogenic infections that occur with and through an accidental cut or wound); (3) any form of disease; (4) war or any act of war, whether declared or not; (5) intentionally self-inflicted injury or suicide; (6) injuries covered under any worker's compensation act or similar law.

Claims Filing Procedure

To submit a claim to Special Olympics insurance:

  1. Complete the Special Olympics incident report form and deliver the form to the appropriate area director as soon as possible. (If the incident involves a vehicle, then the Automobile Loss Report must also be completed.)
  2. A Special Olympics incident report must be on file with the insurance company in order for a claim to be processed.
  3. If medical treatment is necessary, please notify the appropriate area director as soon as possible. File all claims with the primary insurance carrier, the injured party's regular insurance.
  4. During area, regional and chapter events, the medical information for each athlete will be available at the site of competition. This information, attached to all entry forms, will facilitate the process of completing the incident report and will assist emergency personnel in providing the proper treatment. It is the coach's responsibility to obtain this information from the event or meet director in case of an emergency.

Communications/Media Relations

As coaches, it is extremely important that you share the stories of your athletes, families and volunteers with the Communications Department in order for the media to be best directed to the stories of the Summer Games. Summer Games is not only an athletic competition; there are many more facets to the event that interest people.  Please share story ideas with:

Special Olympics Texas Communications Department
1804 Rutherford Lane
Austin, TX 78754

Phone: 512.835.9873

Fax: 512.835.7756

Email: communications@sotx.org

We also welcome CDs of high-resolution (300 dpi) images of your "best of" shots from Summer Games.  By signing the Athlete Enrollment/Medical Release Form, every athlete granted permission to have his/her likeness videoed or photographed.  Additionally, athletes can be quoted and are encouraged to talk to members of the media (with coach, staff or parental supervision).